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Feb, 2023

January 2023 Approved Board Meeting Minutes

Jan 3, 2023
6:01pm start

Voted in the 2023 Board as follows:

 

President- Sloan Hollis

Vice President- Holly Boothe

Secretary- Tracey Nuttall

Treasurer- Brittany Gladstone

Athletic Director- Paul Johnson

Cheer director- OPEN

Fundraising Co-Directors: Kelly Baldwin and Kim Haller

League Rep- Kim O'Hara

Equipment Director- Robyn Miller

Equipment Assistant Director- OPEN

Concession Stand Director- Liz Batkins

Social Media/Website- Sommer Johnson

all of the above were present with the exception of Kim Haller.

Treasurer report:

$21,379.77 ending balance 

Andrea will meet with Brittany Gladstone to discuss and relay all important info pertaining to the position of Treasurer at a later agreed upon date.

 Merger with Metro

Areas of concern for Falcons regarding the merge:
no check in system in place/enforced; no sportsmanship rule
an increase from 4 to 6 plays per player
there is no impact players rule or slaughter rule in place
unlimited # of players per team

  ~noted that with the possibility of Metro having 22 teams it would essentially be divided/split into 2 and each team would only play certain teams.

  Sloan did mention that upon her leaving the meeting with River City after discussing the possible merge she felt as if we should not merge unless our concerns were heard and that changes were implemented. 

Metro pros: 

guaranteed 4 home games, 

all-stars game which is typically played 2 weekends after the championship game. 

bylaws are quite similar to ours but not enforced

Reasoning behind River City talking about merging:

-referee shortages- will cut down on missed games

-6u option for flag

-ready for change


In Metro it is said that the Presidents of each association gets a vote and not only the Board.


Annual joining fee for Metro is cheaper at $500  however, ref fees (historically $100 per game x 8 games + playoffs, and championships if applicable) field fees, etc are not included in this $500 fee and are additional charges that add up quickly

We currently pay River city $10per player; $6 per cheerleader 

Ideas to entice others to join/rejoin River City- 

-all stars game

-cheaper fees

-pay refs more money to alleviate shortages

New Kent Falcons voted NO to the merger.

 

Sloan advised that she as well as all Presidents of each association are to meet tomorrow 1-4-23 via Zoom to vote. If River City choses to merge at this meeting it is out of our control, we will be Metro immediately.

 

Helmets: in preparation for this '23 season about 50 helmets need to be reconditioned and it is pretty pricey. The process does not take a long time if it is done early.  Xenith no longer reconditions so we will have to look into other sources. 

*Regardless of what League we will join for the 2023 Season we will need to obtain dates of when uniform designs are approved so that we can get our uniform design & color selection in and submitted for approval. These need to be ordered ASAP. 

Cheer:

inquired on uniforms for next season to better match the player uniforms/colors

giving parents of returning & new cheerleaders the option to buy the 'extras' and so the registration fees would be lowered to reflect the base cost & the possibility of add-ons 

will touch back on this at a future date.

Expo:

January 28 at Journey Christian Fellowship 10-2pm; in person & online. Early bird fee $40.

A flier will be emailed, sent out in last season's Groupme apps and posted on Facebook.

 Registration/Participants will be capped and waitlisted as the following:

*Rookies 18

*Freshman 25

*Sophomores 25

*Juniors 25

*Cheer does not currently have a cap.

Important to note that our inventory levels of shoulder pads and helmets also heavily

impacts the total number of players we can register.

There were discussions amongst those present of possibly splitting teams to accommodate the number of registrants on waitlist but again the inventory levels/access to supplies are unfortunately limited and this discussion was tabled until after the Expo so that we can get a real look at numbers of registrants.

Registration amount discussion was tabled until future date.

meeting end time 8:16pm.

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