Meeting Minutes - POLL - January 14, 2018

PRESIDENT’S REPORT:

·       No new nominations for President.  Jimmy advised the group that is going to be around even less this coming year than he was last year due to travel and various responsibilities.  He would really like to see someone else in the President’s role that can be more committed to League meetings, involvement, etc. 

·       Philipsburg VFW is booked until April 14^th, which creates a problem with the previously proposed date of April 7^th.  Discussion followed with comments on various venues, dates, conflicts (i.e. 4/14 is Opening Day of Trout Season, 3/10 is PIAA Wresting, etc.).   Decision to move the dance to April 28^th pending VFW availability.  (POST MEETING NOTE:  4/28 will reportedly conflict with the PO wrestling club golf tournament / fundraiser at the Elks.)

SECRETARY’S REPORT –

·       Targeting distribution of meeting mins w/I 24 hours after meeting.  Board members will be asked to review / provide feedback within 24 hours to facilitate any necessary editing and eventual posting to the League www.

·       Newly Elected Board Members for 2018 from the last meeting on December 10th:

o   President – Jimmy Soltis

o   VP (Majors) – JJ White

o   VP (Minors) – Tim Guenot

o   VP (SRLL) – Greg Whitehead

o   Secretary – Aaron Gustkey

o   Treasurer – Doug Harpster

o   Safety Officer – Mike Minarchick

o   Player Agent – Paul Lamb

o   Coaches Agent – Joe DeSimone

o   Concession – Nan Couturiaux

o   Field Manager – Scott Stover

TREASURER’S REPORT –

·       Acct. 1 @ $2,504.45

·       Acct. 2 @ $32,994.62

·       Cash @ $200

·       $331.45 credit with LL Intl. to help with charter fees, insurance, etc.  Charter runs calendar year.  JJ White to move fwd. with charter registration & secure available rebates/credits.

·       All bills presently paid, including recent fencing improvements at CH.

·       Needing Windows 7 operating system to upload Quickbooks back to PC that Doug will be donating to the League.  Rob has solution and will work with Doug on this.

VP LL REPORT –

·       Registration begins this week.  Working with Paul to get everything in line and transitioned over from Emily Doyle.

·       Head Coaches for Majors Teams…….Need to review with Jimmy.  Three teams (CMP, CCAS & Blaise) are presently w/o HCs.

·       YMCA booked for tryouts Feb. 11^th  5pm-630pm.  Draft will follow immediately after.

VP SRLL REPORT –

·       Not in attendance.

VP ML Report –

·       Nothing to report.

FIELD MANAGER(S) –

·       Nothing to report.

PLAYERS AGENT –

·       Big week this week and next with registration (17^th, 18^th, 22^nd, 23^rd – 6pm-8pm at POMS).  Please help as much as possible.  HC’s ask for assistance from AC’s.

·       Players can register on line, but still have to come to get unis fitted and fundraiser tickets.

COACHES AGENT –

·       Email out to HCs today inquiring about equipment needs, particularly catcher’s equipment.

PURCHASING AGENT –

·       Website to be renewed next week at a cost of $12.

·       On-line signups slow (<10), but registration this way qualifies for Dick’s coupon for $20 off of $100.  NOTE: still have to come to MS though for uni fitting, fundraiser stuff, etc.

·       Need Youth XL shirt from someone for uni try-fitting.

·       Website mods made……site is now a bit more focused twd. LL / Majors (links to forms, etc.)

SAFETY OFFICER –

·       Will be working on Volunteer Forms as well as scheduling the required 1^st Aid / CPR class (2 dates) thru Drayer.  ASAP plan under review.

CONCESSION –

·       Hot dog rollers will be picked up soon and evaluated for repair/replacement.  No cost until decision on best way fwd. (repair/replace).  Also need to do work on the deep fryers.  Typically  purchase one/year at ~$100 each.

o   Should we invest in a commercial fryer (~$1,000)?

o   Should we do away with deep fryer for cost/safety reasons and instead invest in a popcorn machine?

·       Open to ideas on how it elicit more assistance from parents / community in running / staffing.

o   Parent Info. meeting to discuss costs, needs, etc.?

o   HCs can do a better job of pushing this requirement out to player parents in pre-season start-up meetings, etc..

o   Create informational video to show at signups that shows how POLL works, the role of Concession, how the Board works, etc.?

o   Establish penalties / consequences for not signing up? (i.e. not eligible for All Stars, etc.)

MISC/OTHER –

·       Feb. 4^th (next meeting) is the cut off for Major League signups.  (NOTE: Kids moving into town afterward are traditionally added to roster(s) based on draft order/ roster #s.)

NEW –

·       Is Scott Kephart going to be servicing tractors, etc.?

·       Mound for OM?  Rob will circulate options / costs prior to next meeting for discussion/vote.

·       New net for CH Cage?  Rob to get quotes.

·       JJ to look into approaching OM Borough about bleachers…….new/repair.

OLD –

·       Locks…..still need to look into changing these out.

·       Redraft?.....nothing to do here until registration is complete.  (NOTE:  This will need to be decided at the Feb. 4^th meeting with registration then closed and tryouts/draft set for Feb. 11^th.)

·       Field / Equipment Upgrades?

o   OM dugout…….JJ suggested possible add-on / new arrangement involving open air benches extending down the lines from current dugouts and the entire area fenced in.  Add lockable doors to dugouts to address historical vandalism issues.

Motion to adjourn @ 7:15pm: Gustkey.  Second: White.  All in favor.

Next meeting is scheduled TBD at Philipsburg Elks Lodge Room.