Sunday October 7, 2019

Open Arms Ministry Church

The meeting was called to order at 2:01pm by James Craft, Past President.

Board members in attendance: James Craft, Scott Lewis, Brian Hensley, Josh Craft, Sara Craft, Jill Chesson, Jennifer Michaels, Kyle Legg, Les Michaels

Others in attendance Ray Aitken, and Daniel Gonzales(board member pending back ground check approval)

James noted that we were going to elect specific officers to the board.  The following officers were elected.

Secretary: Jennifer Michaels

Safety Coordinator: Cody Reed (nominated by Scott Lewis)

Player Agent: Jennifer Michaels

Vice President: Scott Lewis

President: James Craft

Coaching Coordinator: Les Michaels

Facilities and Maintenance Manager: Brian Hensley

Equipment Manager: Daniel Gonzales

PR and Marketing: Josh Craft

Sponsorship & Advertising: Josh Craft

Concessions Manager: Scott Lewis

Treasurer: Sara Craft

Umpire Coordinator: James Craft  

Brian made a motion to approve Cody Reed to join the board and Kyle Legg seconded it. The motion was carried unanimously.

James asked if there was a motion to elect officials as presented.  Scott made the motion, Jill second it and it was unanimously carried by all.

The Financial Statement, Constitution, By-laws, and player registration fees were all discussed and approved today.

Financial Statement: motion-Scott Lewis, second –Kyle Legg unanimously approved

Constitution: motion: Scott Lewis, Second-Kyle Legg approved by all

By-Laws: Motion to approve: Jill Chesson Second: Jennifer Michaels, motion carries

Player Registration Fees: motion to approve Jill Chesson, Second Jennifer Michaels motion carries

Discussed Concession/Field Work to use as a waiver at registration time for Scholarships.  If a child is receiving a scholarship from the league the child or parent needs to sign up for hours to work and help the league.  We will discuss this more at a future meeting.

Also on Concessions Scott Lewis decided to go with using people in the league to run the concession stand.  A team may pay a kid a set fee to run the concession stand if a team does not have a volunteer to work it. Board will come up with a set fee at later meeting.

Discussed possibility of getting a chip/square card reader to use in concession stand.

Josh Craft mentioned about getting internet out at the baseball field.

Field Treatment Plan was discussed.  Using Texas Multi Chem price for whole year is approximately $3300.  Motion made by Josh Craft Second by Scott Lewis  motion carried

Discussed Team Projections for the 2020 year of having a total of 14 teams. Registration about a total of 126 players

Brian Hensley made a suggestion to charge people to use the baseball field like other districts and the school.  We will discuss this at a later board meeting.

New Discussions:

James reminded everyone that as a Board of Directors we need to all set good examples and abide by the by-laws and enforce the constitution.

Received a check from Little League International for $20,800.  This grant money will be used to purchase new aluminum bleachers with picket fence on Fields 1 and Fields 2 and the old ones will be used for the T-ball fields.  Total price $20,850.

Sara made a motion to adjourn the meeting, Scott 2^nd that motion.  The motion carried unanimously.

The meeting was adjourned at 3:01 pm

Jennifer Michaels

Secretary