Meeting Minutes - POLL - April 8, 2018
PRESIDENT’S REPORT (Soltis):
· Absent……No Report
SECRETARY’S REPORT (Gustkey) –
· Review / Approval of February Mtg. Mins……….JJ Motion, AG 2nd…..passed.
· POLL By-Law Review / Discussion.
o Sections 3, 4 & 5 of the POLL Local Rules…..revisions from March 11th review/approve.
§ JJ Motion SS 2nd…….All passed.
· As highlighted in yellow in the attached. poll bylaws.docx
o Section 6
§ To be discussed at next meeting
TREASURER’S REPORT (Harpster)–
· Acct. 1 @ $ (CNB)……$32,821.26
· Acct. 2 @ $ (CNB)……$16,077.19
· Cash @...... $200
· Some bills / invoices outstanding / needing paid.
o Several invoices needing paid are not included in these amts.
· Sponsors…..
o Sarinas and Farmers Ins. Still need to pay for 2018 (Majors & Minors Divisions).
o VFW, Elks & Hrenkos all noted interest in 2018 sponsorships for SRLL Teams. Elks agreed to pay 2017 (arears) & 2018. Will discuss with GW how to incorporate sponsor name(s) on Jr. Legion Team Unis
· Lottery Tickets………..coaches reminded to get these in as this starts May 1st.
VP LL REPORT (White)–
· 2018 Game Schedule is out and final after several revisions.
· Let JJ know of announcer interest ($15)….Reminder - No more 3 under age of 18 allowed in pressbox at any 1 time. Enforcement up to league coaches.
· Not all Umpires totally on board with being paid on Sunday for the week of games completed (vs. paying every day). JJ to vet this further with Ryan Soltis.
VP SRLL REPORT (Whitehead) –
· Absent……..No Report.
VP ML REPORT (Guenot) –
· Some additional 5 year olds wanting enrolled in the League…..OK as long as parents know that unis could be delayed. Tim will collect the $ and get to Doug.
FIELD MANAGER(S) REPORT (Stover) –
· Diamond dirt at Osceola – RJ Glass cost at $38-$40/ton delivered. Too soft in OM at the moment to get Tri-Axle in there.
· Gravel to fill holes in Chester hill - $5/ton delivered (HRI)
o DH motion to buy 5 truckloads (~$600) for CH… AG 2nd……………passed. Should be delivered by mid-week. Will look to use SRLL Kubota to spread.
· Bleachers at Osceola – Quote of 4 sets like minor league at $6,124
o JJ to discuss with OM Borough
o AG to use caution tape / signs to keep parents / fans from dangerous bleachers
· Dugouts at Osceola -.........capital project that should be researched & proposal(s) brought fwd. for vote.
· Crack in press box at Chester hill........capital project (new press box) that should be researched & proposal(s) brought fwd. for vote.
· Final work party on Apr 14th – Try during the week instead…..Wednesday plan to meet at CH 5pm. Of primary importance………..install new mound at OM. AG and FK to work to get mound from Blacky to OM.
· Field maintenance schedule – Every week a team will be responsible for mowing. Schedule coming soon.
· Opening day field work Friday Apr 20th
· New base inserts needed for OM & ML………Agree to do it……~$60 / set of 3.
· New trash barrels needed for OM if cannot find them at ML or SRLL
o UPDATE from 4/9…..no barrels at SRLL, so will need to purchase.
PLAYERS AGENT REPORT (Lamb) –
· Nothing new to report.
· NAV had a player get hurt (at a private party outside of practice / play) and will likely miss the entire season.
COACHES AGENT REPORT (DeSimone) –
· Once season starts, practice times become 1st come 1st serve. Rainout rescheduling will take precedence, even if a practice has already been planned / scheduled. Efforts will be made to play games as soon as possible taking a number of factors into consideration. However, teams should be prepared to play consecutive days if necessary.
PURCHASING AGENT REPORT (Massung) –
· Turface Field Dry…..$13/bag. Pallet to be delivered to CH this week.
· Major League Uniforms from Jim’s expected this week.
· Minor League Uniforms from Jim’s expected next week.
· Patches coming this week.
· Will order base inserts.
SAFETY OFFICER REPORT (Minarchick) –
· 12 new people certified. CMP doesn’t have one / needs to get one B4 season starts.
· Umpire clearances are needed for 2018 (none on file for this year as of 4/5/18)
· Little League switched background check contactors/providers from First Advantage to J.D. Palatine at the end of March. That means that every volunteer from this date forward will be required to fill out a “new” volunteer form because they are not yet in the J.D. Palatine database. The main difference between these providers is that J.D. Palatine gives volunteers the option to fill out the form traditionally and turn it in or via link sent in an email from the safety officer. The latter provides an option for those who don’t want to give out their SS# on paper.
CONCESSION REPORT (Couturiaux) –
· All dance tickets need turned in by opening day. A table / booth will be set up at CH near concession.
· OM concession stand still without water. Hot water heater lines all disconnected from winter. Can CMP do this? Nan to call.
· Table inside CH broken and put out for trash. Will purchase one at SamsClub.
· Bill for checking the hot dog rollers………..$164.00. Nan to vet this further as understanding was this was going to be free of charge.
o New hot dog rollers ($140/each) and fryers (commercial grade (10# 208 volt)…. $349/each) purchased for CH & OM. Kevin Hahn to rewire where necessary to ready the concessions stands.
MISC/OTHER –
NEW –
· For Discussion / Vote:
o The Board needs to discuss/ clarify Post Season Tournament Play…. How many tournaments POLL will pay for when we host a tournament and our team(s) participate. Left open for discussion at the next meeting.
o Suggestion to set up a committee to meet outside of board meetings to come up with Firm proposals to present to board to vote on for projects like dugouts in O.M. and maybe new press box/concession Chester hill. Purpose of committee would be not to take time at board meeting. If you want to have some input in the projects, be part of the committee………….JJ White will lead this.
· Attempted break-in at SRLL concession Friday night. New padlock installed, but is really a temporary fix. Aaron will have contractor come to install new deadbolt. Will also investigate CH concession stand door.
· Signs hung for sponsors. Some replacements are needed.
OLD –
· Children are NOT allowed to sell 50/50 tickets…….Sellers MUST BE 18 or older.
o Adult from home team responsible for doing the 50/50.
· Locks…..JJ has purchased, but not yet installed. Keys will first need to be issued.
· Field / Equipment Upgrades?
o OM dugout…….JJ suggested possible add-on / new arrangement involving open air benches extending down the lines from current dugouts and the entire area fenced in. Add lockable doors to dugouts to address historical vandalism issues.
Motion to adjourn by JJ @ 8pm 2nd JD…..Adjourn.
Next meeting is scheduled for May 12th @ 6pm