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MAPLEBROOK SOCCER CLUB

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Payment & Refund Policy

 

 

Policy Statement:  The MapleBrook Soccer Association (“MapleBrook” or “Club”) is a tax exempt, non-profit organization committed to providing opportunities for players and coaches to compete at a high level commensurate with individual ability and potential. The purpose of this Payment & Refund Policy is to inform members of the financial obligations associated with playing traveling soccer and situations where financial obligations will be reduced.

 

Fees Collected by MapleBrook: 

Registration Fee: The Registration Fee is paid when a player registers to tryout to play for a MapleBrook traveling soccer team. The Registration Fee is also collected from players who become affiliated with MapleBrook outside of the regular tryout process, and is collected when the player is rostered to a team.  Players will not be allowed to participate in any team activities prior to payment of the Registration Fee.

Commitment Fee: If a player is offered a position on a MapleBrook team, the Commitment Fee is a player’s acceptance of the offer to play on a MapleBook team and secures the player’s position on the team.   The Commitment Fee is collected from all players who accept a position on a MapleBrook team, regardless whether the player participates in tryouts or is rostered to a team independent of the tryout process.  Players will not be allowed to participate in any team activities prior to payment of the Commitment Fee.

Team Fees: Team Fees vary from team-to-team.  Factors that influence Team Fees include:  competitive level, practice facility rental, tournament registrations, travel expenses, team equipment and team activities.

Payment of Player Fees:

Registration and Commitment fees for players participating in the tryout process:

·        The Registration Fee must be paid before tryouts, and is typically paid concurrent with the player’s online, tryout registration.

·        Payment of the Commitment Fee is the player’s acceptance of MapleBrook’s offer to play on a traveling soccer team, and is generally paid shortly after the offer is extended.

·        Players will not be allowed to participate in any team activities prior to payment of the Registration and Commitment Fees.

Registration and Commitment Fees by players who become affiliated with MapleBrook teams independent of the tryout process (e.g., late registration):

·        The Registration and Commitment fees are to be paid when the player registers to play for MapleBrook.

·        Players will not be allowed to participate in any team activities prior to payment of the Registration and Commitment Fees.

        Payment of Team Fees

·        Team fees are determined in early fall to enable family input with respect to some team activities.  Payment of team fees can be made via cash, check or credit card.    Regardless of the form of payment, families may pay Team Fees in a single lump sum or on an installment basis.   

o   Single, lump sum payments – payments must be tendered to the team treasurer or made via the Club’s online payment processing services (credit card or ACH transfer) on dates established by the Club.

o   Installment payments –

§  families that elect to make installment payment via check must submit four (4) post-dated checks in amounts determined by to the team treasurer on or before the deadline established by the Club.  Team fees are divided into four equal payments, are payable December, February, March, and April or other dates established by the Club.

§  arrangements to make installment payments via MapleBrook’s online payment processing system must be finalized on or before the deadline set by MapleBrook.

Players will not be allowed to participate in team activities (i.e., practices, scrimmages, games) until payments are received or arrangements to make payments are finalized by the stated deadlines.

 

Refunds

Registration, Commitment and Team fees are generally not refundable. Exceptions will be made for players who are unable to participate health or injury-related reasons or rostered to a team that is later determined to be non-viable as described below.

 

1.      Placement on a Non-viable Team.  In the unlikely event that a player is rostered to a team that not viable (e.g., insufficient number of players), Registration and Commitment fees will be refunded in the entirety.  To the extent the player paid Team fees, Team fees will be refunded to the extent that they were not expended on team activities (e.g., facility rental, coaching stipends, registration fees).

 

        2.    Season ending injury.  A player who suffer an injury that is likely to preclude her or him from competing for the remainder of the season may also be entitled to a refund provided that the coach, team manager and/or team treasurer is notified of the season ending injury on or before January 1.  Players providing timely notice of the injury will be entitled to receive a full refund of the Commitment and Base Team fees.  Some or all of the player’s Discretionary team fees may be refunded at the discretion of the Team Treasurer. 

 

        3.    Voluntary withdrawal. No refunds will be granted when the player voluntarily withdraws.

 

        4.    Other refunds.  Other exceptions may be granted in the sole discretion of the MapleBrook Board of Directors.


*If you believe that your situation warrants further consideration, please reach out to the MapleBrook President at [email protected]


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