Greater Jacksonville Pop Warner

Greater Jacksonville Pop Warner

Welcome to the 2019 Forms Page

Mail Merge

Mail Merge Process

The Mail Merge Process is being updated due to the new Age Based programs that Pop Warner has added.
There will be new videos, instructions and templates created with the new Players Cards for 2019.
*** Note there will be three new player cards for 2019. 1. Football Age Based 2. Football traditional 3. Cheer.
There will be a separate Mail Merge for each type of player card.
DO NOT USE any 2018 forms.

This process takes the information from Affinity and puts the players information on the player card for you and then you print out the player cards for your books.

Mail Merge Template Documents

2019

1. Football Age Based Template for mail merge.

2. Football Traditional Template for mail merge.

3. Cheer and Dance Template for mail merge.

Mail Merge Video

A New Video will be placed here when completed.

TEAM BOOK ORDER

How to put a book together 101
2019 Team Book Order Detailed Instructions PowerPoint

Cheat Sheet to be able to print out while putting your book together

Team Book Order Instructions Printable

Below here are all the forms you will need to be able to put the book together.
A= the front of the page
B = the back of the page
Football & Cheer participants should be listed in alphabetical order.
Older/Lighter player should have a red tab affixed to their player ID card.

Administration Section of the Book:

1a. Southeast Region Book Check Tool (Post Season use only. Required only for Regional competition)

2. Certified National Roster

3a. Emergency Action Plan (Updated 3/30/2019)

3b. Music License / Receipt (Spirit only) (Football Leave Blank)

4a. First Aid – CPR

Participant Section of the book - Football & Spirit participants should be listed in alphabetical order

5a. ID Card
Football Age Based
Football Traditional
Cheer/Dance
(Note all player cards must be typed. No hand written cards are accepted.)

5b. Proof of age - Birth Certificate

6a. Physical Form (approved Licensed State Examiner’s)

6b. Physical Guardian side (Parents Signature)

7a. Participant Contract

7b. Parental Consent

8. Scholastic Information

9. Absentee Form
New this year, 2019. Only one absentee form is required for regular season and Jacksonville championships.
Multi dates are allowed on the one regular season absentee form.

Certification Section of the book:

10. All Coaches Certificates

11. Final Skill Progression Sheet/Head Coach Declaration (Spirit Only)

Book Check Error Form
(Not Required but recommended. This formed used by Pop Warner to track errors)

Player Card Photo's

Player Card Photo's are taken by each Association.
The photo has to be taken as a head shot photo.

NO GLOSSY PHOTO'S ARE ALLOWED!

ALL PHOTO'S ARE REQUIRED TO BE ON NON GLOSSY ADHESIVE PAPER AND PLACED ON THE PLAYER CARD. CLICK THE LINKS BELOW.

PHOTO INSTRUCTIONS

PHOTO TEMPLATE FOR PRINTING PICTURES

Coaches Forms

Pop Warner programs nationwide are required to annually conduct a background check of: Coaches, Board of Directors members and any other persons, volunteers or hired workers, who provide regular service to the league and/or have repetitive access to, or contact with, players and/or spirit participants. The purpose of these background checks is, first and foremost, to protect the children.

Background Check Affidavits:
The required affidavits corresponding to the background check investigations are available for download below. Please be advised that one affidavit should be filled out for each association and/or league member that is performing the background checks.

Please note: this form should NOT be sent to the National Office. One affidavit per association should be forwarded to the league level along with the volunteer application(s) of the association official(s) who performed the background checks at the association level so those applications can be reviewed by a league official(s). All association affidavits should be maintained at the league level.

Pop Warner Background Check Policy: Please refer to Pop Warner's policy on Mandatory Background Checks (Article 21 of the Official PW Rule Book).

Pop Warner Volunteer Application (2019)

City of Jacksonville Continuos Service Form

FDLE Background Check Link