EAST COUNTY LITTLE LEAGUE CONSTITUTION
LAST AMENDED January 20, 2026, League ID: 447 04 03

ARTICLE I - NAME

This organization shall be known as the East County Little League, hereinafter referred to as the “Local League.”

ARTICLE II - OBJECTIVE

SECTION 1

The objective of the Local League shall be to firmly implant in the children of the community the ideals of good sportsmanship, honesty, loyalty, courage, and respect for authority and the game.

SECTION 2

To achieve this objective, the Local League will provide a supervised program under the Rules and Regulations of Little League International, Incorporated. All Directors, Officers, and Members shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary, and the molding of future citizens is of prime importance. In accordance with Section 501-(c)-(3) of the Federal Internal Revenue Code, the Local League shall operate exclusively as a non-profit educational organization providing a supervised program of competitive baseball and softball games. No part of the net earnings shall insure to the benefit of any private shareholder or individual; no substantial part of the activities of which is carrying on propaganda, or otherwise attempting to influence legislation, and which does not participate in or intervene in any political campaign on behalf of any candidate for public office.

ARTICLE III - MEMBERSHIP

SECTION 1 - Eligibility

Any person sincerely interested in active participation to further the objective of this Local League may apply to become a Member.

SECTION 2 - Classes

There shall be the following classes of Members:

(a) Player Members: Any player candidate meeting the requirements of Little League Regulation IV shall be eligible to compete for participation. Player Members shall have no rights, duties, or obligations in the management or in the property of the Local League.

(b) Regular Members: The following individuals are automatically conferred Regular Member status: all current Managers, Coaches, Volunteer Umpires, Board Members, Officers of the Board, and any other person recognized by the Board as a volunteer in the Local League. The Secretary shall maintain the official roll of membership to qualify voting members. Only Regular Members in good standing, as defined by the current board, are eligible to vote at General Membership Meeting

(c) Honorary Members (Optional): Any person may be elected as an Honorary Member by the unanimous vote of all Directors present at any duly held meeting of the Board of Directors, but shall have no rights, duties, or obligations in the management or in the property of the Local League.

(d) Sustaining Members (Optional): Any person not a Regular Member who makes financial or other contributions to the Local League may, by a majority vote of the Board of Directors, become a Sustaining Member, but such person shall have no rights, duties, or obligations in the management or in the property of the Local League.

(e) General Definition: As used hereinafter, the word “Member” shall mean a Regular Member unless otherwise stated.

SECTION 3 - Other Affiliations

(a) Members, whether Regular or Player, shall not be required to be affiliated with another organization or group to qualify as members of the Local League.

(b) Regular Members shall not be actively engaged in the promotion and/or operation of any other baseball/softball program without the prior approval of the East County Little League Board of Directors.

SECTION 4 - Suspension or Termination

Membership may be terminated by resignation or action of the Board of Directors as follows:

(a) The Board of Directors, by a two-thirds vote of those present at any duly constituted Board meeting, shall have the authority to discipline, suspend, or terminate the membership of any Member of any class (including managers and coaches) when the conduct of such person is considered detrimental to the best interests of the Local League and/or Little League International. The Member involved shall be notified of such a meeting, informed of the general nature of the charges, and given an opportunity to appear at the meeting to answer such charges.

(b) The Board of Directors shall, in the case of a Player Member, give notice to the manager of the team for which the player is a Player Member. Said manager shall appear, in the capacity of an adviser, with the player before the Board of Directors or a duly appointed committee of the Board of Directors. The player’s parent(s) or legal guardian(s) may also be present. The Board of Directors shall have full power to suspend or revoke such player’s right to future participation by a two-thirds vote of those present at any duly constituted meeting (a quorum is required).

ARTICLE IV - DUES FOR REGULAR MEMBERS (NOT PLAYERS)

SECTION 1

Dues for Regular Members may be fixed at such amounts as the Board of Directors shall determine for a particular fiscal year.

Note: Dues for Regular Members are separate from registration fees for Player Members, which are determined annually by the Board of Directors. (c). If no dues for Regular membership are collected, Section 2 below does not apply.

SECTION 2

Regular Members who fail to pay their fixed dues within fourteen (14) days of application to become a member may, by majority vote of the Board present at a Board meeting, be dropped from the membership rolls and shall forfeit all rights and privileges of membership.

ARTICLE V - GENERAL MEMBERSHIP MEETINGS

SECTION 1 - Definition

A General Membership Meeting is any meeting of the membership of the league minimum of one per year.

SECTION 2 - Notice of Meeting

Notice of each General Membership Meeting shall be provided personally, electronically, by mail, or through public notice to each Member at least ten (10) days in advance of the meeting, setting forth the place, time, and purpose of the meeting. In lieu of the above methods, notice may be given in such form as may be authorized by the Members, from time to time, at a regularly convened General Membership Meeting. Dates and times may change, but require seven (7) days prior notice to our general members via email or electronic means such as social media.

SECTION 3 - Quorum

At the General Membership Meeting, whether held in person or remotely, the presence of 1/5 (20 percent) of the governing members shall be necessary to constitute a quorum. If a quorum is not present, no business can be conducted.

SECTION 4 - Voting

Voting Only Regular Members shall be entitled to make motions and vote at General Membership Meetings. However, the Board of Directors may invite, admit, and recognize guests for presentations or comments during General Membership Meetings. (Those eligible to take part at meetings of the Board of Directors are described in Article VI, Section 4.)

SECTION 5 - Absentee or Electronic Ballot

For the expressed purpose of accommodating a Regular Member in good standing who cannot be in attendance at the Annual Meeting, or any General Membership Meeting at which new Board members will be elected, a member may cast their vote by either an absentee paper ballot or an electronic ballot.

Paper Absentee Ballot: A paper absentee ballot may be requested and obtained from the Secretary of the League. The ballot shall be properly completed, signed, and returned in a sealed envelope to the Secretary prior to the date of the election.
Electronic Ballot: The Board, at its discretion, may choose to implement an electronic voting process (via email or a secure electronic balloting system) for the election. If the Board chooses this option, instructions and the electronic ballot shall be distributed to all eligible members in advance of the meeting, clearly stating the deadline for submission.

For both methods, the Secretary (or a designated impartial third party in the case of a secure electronic system) shall ensure all votes are verified and kept confidential. All valid absentee and electronic ballots shall be presented to the Election Chairman (appointed at the meeting) on the date of the meeting, prior to the in-person voting portion of the election process, to be counted with all other votes.

ARTICLE VI - BOARD OF DIRECTORS AND ANNUAL REPORTING

SECTION 1 - Annual Report to the Membership:

At the Annual Meeting of the Members of the Local League, the Membership shall receive a report, verified by the President and Treasurer, or by a majority of the Directors, showing:

The condition of the Local League, presented by the President or their designate;
A general summary of funds received and expended by the Local League for the previous year, the amount of funds currently in possession of the Local League, and the name of the financial institution where such funds are maintained;
The whole amount of real and personal property owned by the Local League, where located, and how invested;
For the immediate preceding year, the amount and nature of property acquired (with the date of the report and manner of acquisition), the amount applied or expended, and the purposes or persons for which those expenditures have been made;
The names of all persons admitted to regular membership in the Local League during that year.

This report shall be filed with the records of the Local League and entered into the minutes of the Annual Meeting proceedings. A copy of this report shall also be forwarded to Little League Headquarters.

SECTION 2 - Election of Directors and Term Lengths:

One week prior to the end of the Fall Season, the current Board Members shall determine the total number of Directors to be elected for the ensuing year. Regular Members shall elect that number of Directors at the Annual Meeting of the Members, which is held during the third week of September on a date set by the Board. At the date referenced above for the Annual Meeting, a minimum of six (6) Directors must be elected. The six (6) required positions (President, Vice President, Treasurer, Secretary, Player Agent, and Safety Officer) shall each serve a term length of two (2) years.

(a) Election of Officers and Assumption of Duties:

After the Board of Directors is elected, the newly elected Board shall meet to elect the officers from among themselves. The Board of Directors shall assume the performance of its duties on October 1st. The Board's term of office shall continue until their successors are elected and qualified under this section.

(b) Required Officer Positions and Vacancies:

The Officers of the Board of Directors shall include, at a minimum: President, one or more Vice Presidents, Treasurer, Secretary, one or more Player Agents, and a Safety Officer. The Board must also include a minimum of one manager and one volunteer umpire. Only volunteer umpires may be elected to the Board.

Any positions that become vacated during a term must be filled by a majority vote of the remaining Board members within thirty (30) days of the vacancy occurring. The appointed individual shall fulfill the remainder of the vacated term.

SECTION 3 - Special General Membership Meetings

Special General Membership Meetings of the Members may be called by the Board of Directors, or by the Secretary or President at their discretion. Upon the written request of ten (10) Members, the President or Secretary shall call a Special General Membership Meeting to consider the subject specified in the request.

No business other than that specified in the notice of the meeting shall be transacted at any Special General Membership Meeting. Such a meeting shall be scheduled to take place not less than fourteen (14) days after the initial request is received by the President or Secretary. Notification of the Special Membership Meeting must be sent to all members within five (5) days of receipt of the request by the President or Secretary.

SECTION 4 - Rules of Order for General Membership Meetings

Robert’s Rules of Order shall govern the proceedings of all General Membership Meetings except where they conflict with this Constitution of the Local League.

ARTICLE VII - BOARD OF DIRECTORS (GOVERNANCE)

SECTION 1 - Authority

The management of the property and affairs of the Local League shall be vested in the Board of Directors.

SECTION 2 - Increase in Number

The number of Board of Directors fixed at the Annual Meeting may be increased at any General Membership Meeting or Special Meeting of the Members. If the number is increased, the additional Directors may be elected at the meeting at which the increase is voted, or at any subsequent General Membership Meeting. All elections of additional Directors shall be by majority vote of all Regular Members present or represented by a properly executed and signed absentee ballot filed with the Secretary prior to the election meeting.

SECTION 3 - Vacancies

If any vacancy occurs on the Board of Directors, whether by death, resignation, or any other reason, it may be filled by a majority vote of the remaining Directors. This vote may take place at any regular Board meeting or at a Special Board Meeting called for that purpose, provided the position is filled within thirty (30) days of the vacancy occurring.

SECTION 4 - Board Meetings, Notice and Quorum

Regular meetings of the Board of Directors shall be held immediately following the Annual Meeting and on such days thereafter as shall be determined by the Board.

(a) The President or the Secretary may, whenever they deem it advisable, or the Secretary shall at the request in writing of three (3) Directors, issue a call for a Special Board Meeting. In the case of Special Board Meetings, such notice shall include the purpose of the meeting, and no matters not so stated may be acted upon at the meeting.

(b) Notice of each Board meeting shall be given by the Board Designee personally, by telephone, electronically, or by mail to each Director at least seven (7) days before the time appointed for the meeting to the last recorded address of each Director.

(c) Fifty (50) percent of the members plus one of the Board of Directors shall constitute a quorum for the transaction of business. If a quorum is not present, no business shall be conducted.

(d) Voting Rights and Guests:

Only members of the Board of Directors may make motions and vote at meetings of the Board of Directors. However, the Board may invite, admit, and recognize guests for presentations or comments during Board meetings.

(e) Meeting Attendance and Voting Eligibility:

A Board member must have attended two (2) of the last three (3) meetings in order to be eligible to vote at a Board Meeting. Board members are permitted to miss board meetings due to sanctioned Little League activities such as games and/or practices and still retain their voting rights.

SECTION 5 - Duties and Powers

The Board of Directors shall have the power to appoint such standing committees as it shall determine appropriate and to delegate such powers to them as the Board shall deem advisable and which it may properly delegate. The Board may adopt such rules and regulations for the conduct of its meetings and the management of the Local League as it may deem proper, provided such rules and regulations do not conflict with this Constitution. The Board shall have the power by a two-thirds vote of those present at any regular Board or Special Board Meeting to discipline, suspend, or remove any Director or Officer or Committee Member of the Local League in accordance with the procedure set forth in Article III, Section 4 (a, b).

SECTION 6 - Rules of Order for Board Meetings

Robert’s Rules of Order shall govern the proceedings of all Board of Directors meetings, except where they conflict with this Constitution of the Local League.

SECTION 7 -Voting Rights and Guests:

SECTION 8 -Meeting Attendance and Voting Eligibility:

SECTION 9 - Duties and Powers

SECTION 10 - Rules of Order for Board Meetings

Robert’s Rules of Order shall govern the proceedings of all Board of Directors meetings, except where they conflict with this Constitution of the Local League.

ARTICLE VIII - DUTIES AND POWERS OF OFFICERS

SECTION 1 - Appointments

The Board of Directors may appoint such other officers or agents as it may deem necessary or desirable, and may prescribe the powers and duties of each. Appointed officers or agents shall have no vote on actions taken by the Board of Directors unless such individuals have been elected to the Board by the membership or have been elected to fill a vacancy on the Board.

SECTION 2 - President. The President shall:

(a) Conduct the affairs of the Local League and execute the policies established by the Board of Directors.

(b) Present a report of the condition of the Local League at the Annual Meeting.

(c) Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of the Local League.

(d) Be responsible for the conduct of the Local League in strict conformity to the policies, principles, Rules and Regulations of Little League Baseball, Incorporated, as agreed to under the conditions of charter issued to the Local League by that organization.

(e) Designate in writing other officers, if necessary, to have power to make and execute for/and in the name of the Local League such contracts and leases as they may receive and which have had prior approval of the Board.

(f) Investigate complaints, irregularities, and conditions detrimental to the Local League and report thereon to the Board or Executive Committee as circumstances warrant.

(g) With the assistance of the Player Agent, examine the application and support proof-of age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection.

SECTION 3

Vice President. The Vice President shall:

(a) Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President or Board so to act. When so acting, the Vice President shall have all the powers of that office.

(b) Perform such duties as from time to time may be assigned by the Board of Directors or by the President.

SECTION 4

Secretary. The Secretary shall:

(a) Be responsible for recording the activities of the Local League and maintain appropriate files, mailing lists and necessary records.

(b) Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors. (c) Maintain a list of all Regular, Sustaining and Honorary Members, Directors and committee members and give notice of all meetings of the Local League, the Board of Directors and Committees. (d) Issue membership cards to Regular Members, if approved by the Board of Directors.

(c) Keep the minutes of the meetings of the Members, the Board of Directors and the Executive Committee, and cause them to be recorded in a book kept for that purpose.

(d) Conduct all correspondence not otherwise specifically delegated in connection with said meeting and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed.

SECTION 5

Treasurer. The Treasurer shall:

(a) Perform such duties as are herein set forth and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors.

(b) Receive all monies and securities, and deposit same in a depository approved by the Board of Directors.

(c) Keep records for the receipt and disbursement of all monies and securities of the Local League, including the Auxiliary. Approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors. All disbursements by check must have dual signatures.

(d) Prepare an annual budget, under the direction of the President, for submission to the Board of Directors at the Annual Meeting.

SECTION 6 - Player Agents. The Player Agents shall:

(a) Record all player transactions and maintain an accurate and up-to-date record thereof.

(b) Receive and review applications for player candidates and assist the President in verifying residence and age eligibility.

(d) Prepare the Player Agent’s list.

(e) Prepare for the President’s signature and submission to Little League Headquarters, team rosters, including players claimed, and the tournament team eligibility affidavit.

(f) Notify Little League Headquarters of any subsequent player replacements or trades.

SECTION 7 - Safety Officer. The Safety Officer shall:

(a) Be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for youngsters and all participants of Little League International.

(b) Develop and implement a plan for increasing safety of activities, equipment, and facilities through education, compliance, and reporting.

NOTE: In order to implement a safety plan using education, compliance, and reporting, the following suggestions may be utilized by the Safety Officer:

(1) Education: The Safety Officer should facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians, and other volunteers.

(2) Compliance: The Safety Officer should promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities.

(3) Reporting: The Safety Officer shall define a process to assure that incidents are recorded. Information is sent to league/district and national offices, and follow-up information on medical and other data is forwarded as available.

ARTICLE IX - EXECUTIVE COMMITTEE

SECTION 1

The Board of Directors may appoint an Executive Committee which shall consist of not less than three (3) nor more than eight (8) Directors, one of whom shall be the President of the Local League.

SECTION 2

The Executive Committee shall advise and assist the Officers of the Local League in all matters concerning its interests and the management of its affairs, and shall have such other powers as may be delegated to it by the Board. In no event, however, will the Executive Committee have authority over the Board of Directors.

SECTION 3

At any meeting of the Executive Committee, a majority of the total number of members then in office shall constitute a quorum for the transaction of business. The act of a majority present at any meeting at which there is a quorum shall be the act of the Committee.

ARTICLE X - OTHER COMMITTEES

SECTION 1 - Nominating Committee

The Board of Directors may appoint a Nominating Committee consisting of three (3) Directors and other appointed Regular Members. The Committee shall investigate and consider eligible candidates and submit a slate of candidates for the Board of Directors at the Annual Meeting. The Committee shall also submit a slate of Officers and Committee Members for consideration by the Board of Directors.

SECTION 2 - Membership Committee

The Board of Directors may appoint a Membership Committee consisting of three (3) Directors and other appointed Regular Members. The Committee shall receive the names of prospective Honorary, Sustaining, and Regular Members, investigate for eligibility, and recommend those qualified for election at the annual, regular, or any special meeting of the Members or the Board of Directors, as the case may be.

SECTION 3 - Finance Committee

The Board of Directors may appoint a Finance Committee consisting of not less than three (3) nor more than five (5) Directors. The Treasurer shall be an ex-officio member of the Committee. The Committee shall investigate ways and means of financing the Local League, including team sponsorships, and submit recommendations. It shall be responsible for taking up collections at games, if such collections are authorized by the Local League, and shall turn over said collections to the Treasurer immediately after each game.

SECTION 4 - Building/Property/Grounds Committee

The Board of Directors may appoint a Building/Property Committee consisting of three (3) Directors and other appointed Regular Members. The Committee shall investigate and recommend available, suitable sites and plans for development, including ways and means, the latter in cooperation with the Finance Committee. It shall be responsible for repair and improvement recommendations, other than normal maintenance, and supervise the performance of approved projects.

SECTION 5 - Managers Committee

The Board of Directors may appoint a Managers Committee consisting of three (3) Directors. The Committee shall interview and investigate prospective managers and coaches (including those for the Minor League teams) and recommend acceptable candidates to the President, for appointment and subsequent approval by the Board of Directors. It shall, during the playing season, observe the conduct of the managers and coaches and report its findings to the President of the Local League. At the request of the President or Board of Directors, the Committee shall investigate complaints concerning managers and coaches and make a report thereof to the President or Board of Directors, as the case may be.

SECTION 6 - Auditing Committee

The Board of Directors may appoint an Auditing Committee consisting of three (3) Directors. The President, Treasurer, or signatories of checks are not eligible to serve on this committee. The Committee will review the Local League’s books and records annually prior to the Annual Meeting and attach a statement of its findings to the annual financial statement of the President and Treasurer; or may, if directed by the Board of Directors or Membership, secure the services of a Certified Public Accountant to accomplish such a review.

SECTION 7 - Disciplinary Committee

(a) Committee Structure and Purpose:

The Disciplinary Committee shall be a standing committee responsible for addressing all issues and allegations of misconduct or violations of the League's codes of conduct made against any general member, board member, manager, coach, umpire, player, parent, or spectator. The committee shall investigate all complaints in a timely manner, including umpire complaints, ejections, and threats such as those related to physical violence, verbal abuse, intimidation, harassment, or any behavior that compromises the safety and well-being of participants or attendees at any league-sanctioned event (including games, practices, board meetings, and league activities).

The committee shall consist of seven (7) members:

The League President (or a President-appointed alternate if the President is involved in the incident);
The Vice President of the division in which the situation occurred (or an alternate Regular Member appointed by the President if the VP is involved);
The Safety Officer;
The Player Agent of the division concerned (or an alternate Regular Member if the Player Agent is involved);
The Coaching Coordinator;
The Umpire-in-Chief (UIC) (or an alternate Regular Member appointed by the President if the UIC is involved); and
An assigned Board Member determined at the annual meeting.

If the number of available, impartial members for a specific incident is fewer than five (5), the President shall appoint additional impartial Regular Members to the committee to reach the required minimum number of impartial members. Any committee member who is the subject of a charge, is the complainant, or has a conflict of interest shall recuse themselves from that specific hearing and be replaced by an alternate.

(b) Due Process and Procedures:

The committee shall investigate all complaints in a timely manner. The accused individual shall be provided with written notice of the charges and granted a fair opportunity to appear before the committee to present their defense and call witnesses.

The Disciplinary Committee, by a majority vote of its members, shall have the power to recommend disciplinary action, which may include warnings, suspension from games or practices, or recommendations for removal from the league to the full Board of Directors for a final vote.

All matters relating to the Disciplinary Procedure shall be kept confidential among the committee members and involved parties, except as required for official reporting to the Board or Little League Headquarters.

ARTICLE XI - AFFILIATION

SECTION 1 - Charter

The Local League shall annually apply for a charter from Little League International, Incorporated, and shall do all things necessary to obtain and maintain such charter. The Local League shall devote its entire energies to the activities authorized by such charter and it shall not be affiliated with any other program or organization or operate any other program.

SECTION 2 - Rules and Regulations

The Official Playing Rules and Regulations as published by Little League International, Incorporated, Williamsport, Pennsylvania, shall be binding on this Local League.

SECTION 3 - Local Rules, Ground Rules and/or Bylaws

The local rules, ground rules, and/or bylaws of this Local League shall be adopted by the Board of Directors at a meeting to be held not less than one month previous to the first scheduled game of the season, but shall in no way conflict with the Rules, Regulations, and Policies of Little League International, Incorporated, nor shall they conflict with this Constitution.

The local rules, ground rules, and/or bylaws of this Local League shall expire at the end of each fiscal year and are not considered part of this Constitution. Changes to the Bylaws require only Board consent, without the need for the general membership’s approval; however, no changes are to be made to the Bylaws after January 31st of the upcoming season.

ARTICLE XII - FINANCIAL AND ACCOUNTING

SECTION 1 - Authority

The Board of Directors shall decide all matters pertaining to the finances of the Local League. It shall place all income, including Auxiliary funds, in a common league treasury, directing the expenditure of funds in such a manner as will give no individual or team an advantage over those in competition with such individual or team.

SECTION 2 - Contributions

The Board shall not permit the contribution of funds or property to individual teams. Instead, all funds must be solicited for the common treasury of the Local League to discourage favoritism among teams and to endeavor to equalize the benefits across the Local League. This rule applies unless specific written direction is provided by a donor specifying how their donation is to be used.

SECTION 3 - Solicitations

The Board shall not permit the solicitation of funds in the name of Little League, unless all of the funds raised are placed in the Local League treasury.

SECTION 4 - Disbursement of Funds

The Board shall not permit the disbursement of Local League funds for other than the conduct of Little League activities in accordance with the rules, regulations, and policies of Little League International, Incorporated. All disbursements shall be made by check, payable only to a person or business. No checks are to be made payable to “CASH.” All checks shall be signed by the Local League Treasurer and such other officer or officers or person or persons as the Board of Directors shall determine.

SECTION 5 - Compensation

No Director, Officer, or Member of the Local League shall receive, directly or indirectly, any salary, compensation, or emolument from the Local League for services rendered as a Director, Officer, or Member. The Board may allocate standard, non-monetary Little League apparel (such as hats, shirts, or jackets) to the Manager and up to two (2) approved Coaches per team. This gear is provided to ensure consistent representation of the league's branding and is not considered a salary, compensation, or emolument.

SECTION 6 - Deposits

All monies received shall be deposited to the credit of the Local League in the home bank of the League.

SECTION 7 - Fiscal Year

The fiscal year of the Local League shall begin on October 1 and shall end on September 30.

(Note: The above fiscal year must be chosen if the Local League intends to qualify under the Little League Baseball, Incorporated, Group Tax ID Number.)

SECTION 8 - Distribution of Property upon Dissolution

Upon dissolution of the Local League and after all outstanding debts and claims have been satisfied, the Members shall direct the remaining property of the Local League to another Federally Incorporated entity which maintains the same objectives as set forth in Article II of this Constitution, which are or may be entitled to exemption under Section 501-(c)-(3) of the Internal Revenue Code or any future corresponding provision.

ARTICLE XIII - AMENDMENTS

This Constitution may be amended, repealed, or altered in whole or in part by a majority vote at any duly organized meeting of the Members provided notice of the proposed change is included in the notice of such meeting.

Certification

President’s Name (Print): Kelly Arnerich

President’s Signature: ___________________________

Little League ID No.: 447-04-03

Federal ID No.: 68-0170862

State ID No. (if available): ___________________________

East County Little League Bylaws

League ID: 447 04 03, Last Amended: December 14th, 2025

I. Board of Directors Vision

In conjunction with Sections 1 and 2 of the East County Little League Constitution, the Board of Directors has adopted this vision to guide our league’s growth and alignment with Little League International’s core values:

Foster a community-based softball and baseball program serving both recreational and competitive players.
Encourage lifelong participation in youth sports.
Promote clear player development pathways.
Empower coaches with resources, training, and two-way communication.
Achieve competitive parity in the regular season.
Field All-Star teams that represent the talent at ECLL.
Grow membership by crafting an outstanding experience for players, families, and volunteers.
Uphold Little League International’s values: character, courage, loyalty, respect, integrity, and sportsmanship.

II. Operational Procedures

Each local Little League Board of Directors (Board) must adopt and annually renew bylaws (also called Local Rules or Ground Rules) consistent with Little League International regulations.

These Bylaws:

Expire at the end of the fiscal year (September 30) and must be re-adopted by majority Board vote before registrations open.
May be amended by majority Board vote at any time, provided no changes are made after January 31 for the upcoming season.
Must never conflict with or supersede any Little League International rule, regulation, or policy.
May be reviewed mid-season by majority vote should circumstances demand immediate modifications in the league’s best interest.

A. Membership Fees:

Membership fees, which primarily cover player registration costs, field maintenance, uniform and equipment purchases, and general league operating expenses, are determined annually by the East County Little League Board of Directors. The final fee structure is subject to a majority vote of the Board and must be posted publicly on the league website prior to the opening of annual registration.

B. Insurance:

The League will apply for the standard insurance from Little League International each year.
The league will apply for protection from theft (crime insurance policy).
All children who play Little League baseball and softball, as well as eligible adults who serve as managers (maximum of 1 per team), coaches (maximum of 2 per team), designated parents who assist with practices and have been approved by the Board, umpires, official scorekeepers, Player Agents, and Safety Officers are covered by Little League accident insurance.
This insurance covers eligible participants while traveling directly, without delay, to and from the field, as well as during practice sessions, games, and other authorized league activities.
Accident insurance coverage does not begin until after the league has submitted its charter and insurance application for the season.

C. Player Registration:

The League will conduct online player registration for the Spring season from December through early March. All registration dates will be finalized and decided on by December 1st.
Fall Ball registration is to begin no later than June 15th and run through August 31st.
Registration dates will be advertised in the community (e.g., in newspaper announcements, on street signs, and on the league website) starting in December.
To encourage registration during the regularly scheduled times, the Board may choose to offer "Early Bird" player registration rates up to a specific date, and then increase to regular rates after that date.
While it is a general rule that no child who meets all registration requirements will be turned away from participating in East County Little League, the Board reserves the right to make exceptions due to extenuating circumstances. A majority vote by the Board will be needed to deny a player’s registration.
No child will be turned away because of an inability to pay a fee. In a case where the parents cannot pay the required fees, the League may ask a parent or the child to contribute volunteer time in lieu of payment.
Individual player registration documents (e.g., proof of residency documents and registration forms) will be destroyed upon the completion of the regular/fall season to preserve families’ privacy. Copies of birth certificates and all-star documents will be kept by the league until the player is no longer playing.

D. Player Divisions and Local Game Rules:

Unless noted below, all games will be played in accordance with the current season’s Little League International Official Regulations and Playing Rules. For interleague games, the current Washington District 4 Interleague Rules will apply.

a. Baseball Divisions

Tee Ball (Pee Wee):
- League Age: 4–7.
- Description: Introductory/Instructional.
- Game Rules:
  - A game shall last for no more than 60 minutes.
  - No score will be kept.
  - All players should have equal playing time and equal time at all positions.
  - The entire lineup will bat each inning, regardless of the number of outs.
  - Defensively, there should be 10 players on the field (6 in the infield and 4 in the outfield).
  - The player pitcher should have at least 1 foot on the pitcher’s rubber when the batter hits the ball (do not have the pitcher play way in).
  - A batting tee will be placed on home plate for the batter to hit off.
  - No throwing the bat. The first time is a warning; the second time, the batter is out.
  - The coach working with the batter will ensure the catcher remains out of the way when the batter is swinging the bat.
  - No bunting allowed.
  - No sliding allowed.
  - No stealing allowed.
  - No strikeouts.
  - Two coaches may be on the field to assist the team when on defense.
  - One coach will be with the batter, one base coach at first and third base, and one adult in the dugout helping with the batting order.
  - The coach at home plate helping the batter is the umpire. They will also be responsible to move the tee and bat when a base runner is running towards home plate.
  - One base only on an overthrow out of play.
  - Play stops when the pitcher has control of the ball.
  - The distance between bases is 50 feet and the distance from home plate to the pitcher’s mound is 46 feet.
  - For the final batter of each half inning, the defensive team should attempt to make a play on the batter. Do not immediately throw home and have the catcher waiting for the runner(s).:

Single A (A) Coach Pitch
- League Age: 5–8.
- Description: This is a non-competitive, instructional level of baseball. Score and standings are not kept. This is a pitching-machine and/or coach pitch league.
- Game Rules:
  - A game shall consist of 5 innings or 1 hour 30 minutes, whichever occurs first. If no game follows, the time limit may be extended if agreed by both managers.
  - Each batting team’s inning ends on 3 outs or 5 runs, whichever occurs first.
  - Score is only kept track when 5 runs have been reached each inning. The game score should not be shared with the players. The emphasis is on learning, not winning.
  - Managers should give all players equal playing time and equal time at all positions.
  - Offensive teams will bat their entire roster, including substitutes. If the third out is obtained before the 5-run limit is achieved, the inning is ended and the offensive team resumes the batting order where it left off their next at bat.
  - Defensive playing time should be equal. Defensive players should rotate between infield and outfield every inning and, unless an extreme safety risk, all players should get equal play at all infield positions. Players shall not be on the bench for more than one inning per game.
  - Coach pitches maximum 5 pitches.
  - The pitching mound shall be located 46 feet from home plate. The player pitcher should not be standing closer than 46 feet when the adult pitcher releases the pitch.
  - No throwing the bat. The first time is a warning; the second time, the batter is out.
  - Play is dead when a fielder has the ball. If the runner is over halfway to the next base they may advance. If less, then they must retreat back to the previous base.
  - No stealing allowed.
  - Two coaches may be on the field to assist the team when on defense.
  - One base only on an overthrow out of play.
  - Sliding is allowed at 2nd, 3rd, and home. Feet first only.
  - The “softie” baseball must be used.
  - Must only have 1 player per position and no more than 10 defensive players (4 outfielders). The outfielders must be positioned no closer than the edge of the outfield grass.

Double A (AA) Machine Pitch:
- League Age: 6–10.
- Description: This division provides training/instruction for players who by reason or age or other factors who do not qualify for AAA. Teams are based on the school the player attends, coach/friend requests, and competitive balance.
- Game Rules:
  - Standings and score are not kept.
  - Pitching:
    - This is primarily a pitching machine league. The pitching machine is placed 42 feet from home plate.
    - In the event a pitching machine is not available, a coach will pitch to their respective teams.
    - The Board of Directors will review, discuss, and have the option to modify the AA pitching machine rule after one month of games.
    - Player pitchers must be within 3 feet of the pitching machine, even with, or behind the mound, not any closer to the plate.
  - Batting:
    - Balls and strikes are called. Three strikes and the batter is out. There are no walks.
    - The batter remains at bat if the pitch is fouled off on the third strike.
    - Teams bat their entire roster, including substitutes. If the third out or 5-run limit is obtained, the inning is ended. The team resumes the batting order where it left off their next at bat.
  - Gameplay:
    - 5 run limit per inning.
    - A game shall consist of 5 innings or 1 hour 30 minutes, whichever occurs first. If no game follows, the time limit may be extended if agreed by both managers.
    - Home team is required to provide the home plate umpire or an umpire behind the mound. All umpires behind the plate must wear proper umpire gear.
  - Fielding and Coaching:
    - No coaches (other than the coach operating the pitching machine) are allowed on the field for instructional purposes.
    - Must only have 1 player per position and no more than 9 defensive players (3 outfielders). The outfielders must be positioned no closer than the edge of the outfield grass.

Triple A (AAA) Baseball (Minors):
- League Age: 8–12.
- Description: The purpose of this division is to provide training and instruction for those players who by reason of age or skill level do not qualify for selection to Majors.
- Game Rules:
  - Team Formation and Pitching:
  - Teams are formed by draft.
  - This division is all player pitching.
  - Gameplay:
    - There will be a 5-run limit per inning, unless it’s an out-of-the-park home run.
    - Time limits apply:
    - If another game is following, no new inning will start 1 hour 30 minutes after the scheduled start time, and play will end at 1 hour 45 minutes.
    - If no game is following, no new inning will start after 1 hour 45 minutes, and play shall stop immediately at 9:30 p.m.
    - If play is stopped before qualifying as a regulation game (Rule 4.10 (c)), the conclusion of the game will need to be rescheduled. If play is stopped and qualifies as a regulation game, refer to Rule 4.11 to determine the final score.
  - Fielding and Coaching:
    - No coaches are allowed on the field for defensive instructional purposes.
    - Athlete catchers must wear a catcher’s mask when warming up pitchers.
  - Batting:
    - Offensive teams will bat their entire roster, including substitutes. If the third out is obtained before the 5-run limit is achieved, the inning is ended and the offensive team resumes the batting order where it left off their next at bat.

Major League Baseball:
- League Age: 8–12.
- Description: Competitive: 6 innings, umpires, scores are kept, standings recorded. Teams formed by a draft.
- Game Rules:
  - Time Limits:
    - There should be no time limits, unless league size and field availability require multiple games to be scheduled on the same night and fields.
    - In those specific cases where a game is following, no new inning will start 1 hour 45 minutes after the scheduled start time, and play will end at 2 hours.
    - In all cases, play shall stop immediately at 9:30 p.m.
    - If play is stopped before qualifying as a regulation game (Rule 4.10 (c)), the conclusion of the game will need to be rescheduled. If play is stopped and qualifies as a regulation game, refer to Rule 4.11 to determine the final score.
    - For interleague games, interleague time limits must be followed.
  - Run Rules:
    - The 10-run rule will apply (Rule 4.10(e)).
    - If after three (3) innings (two and one-half innings if the home team is ahead), one team has a lead of fifteen (15) runs or more, the manager of the team with the least runs shall concede the victory to the opponent.
    - If after four (4) innings (three and one-half innings if the home team is ahead), one team has a lead of ten (10) runs or more, the manager of the team with the least runs shall concede the victory to the opponent.
      - NOTE: (1) If the visiting team has a lead of fifteen (15) or ten (10) runs or more respectively, the home team must bat in its half of the inning. (2) The local league may adopt the option of not utilizing this rule (the East County Little League does utilize this rule as stated above).
  - Pitching and Catching:
    - Managers, coaches and teammates may warm up pitchers.
    - Players must wear a catcher’s mask when warming up pitchers.

Intermediate (50/70 program):
- League Age: 8–13 (recommended ages 11–13).
- Description: 50’ pitching distance, 70’ base paths. Stealing & pick-offs allowed. A transition for players moving from Majors to larger fields.
- Game Rules:
  - Time Limits:
    - If the game is stopped short of an official game, the conclusion of the game will have to be rescheduled.
    - For interleague games, interleague time limits must be followed.
  - Run Rules:
    - The 10-run rule will apply (Rule 4.10(e)).
  - Pitching and Catching:
    - Managers, coaches and players may warm up pitchers
    - Players must wear a catcher’s mask when warming up pitchers

Junior League Baseball Division
- League Age 12–14.
- Approval for a 12-year-old is typically granted only if the player demonstrates an advanced skill level that warrants competition at the Junior League level.
- Games are played on a conventional 90-foot diamond.
- The pitching distance is 60 feet, 6 inches from the front of the rubber to the back of home plate

Senior League Baseball:
- League Age: 13–16.
- Description: Competitive baseball for older players on a full-size field (60' pitching, 90' bases).
- Game Rules:
  - Time Limits:
    - If the game is stopped short of an official game (5 innings for Seniors), the conclusion of the game will have to be rescheduled.
    - For interleague games, interleague time limits must be followed.
  - Run Rules:
    - The 10-run rule will apply (Rule 4.10(e)).
  - Pitching and Catching:
    - Managers and coaches may not warm up pitchers (only players may warm up pitchers).
    - Catchers must wear a catcher’s mask when warming up pitchers

b. Softball Divisions

● Pee Wee Softball (Coach Pitch):

○ League Age: 6–9.

○ Description: An instructional division using coach pitch to develop fundamental skills.

○ Game Rules:

■ Time Limits:

● A game shall consist of 5 innings or 1.5 hours, whichever occurs first.

● If there is not another game following, then the time limit may be extended if agreed by both managers.

● For interleague games, interleague time limits must be followed.

■ Gameplay and Scoring:

● Each batting team’s inning ends on 3 outs or 5 runs, whichever occurs first.

● Score is only kept to track when 5 runs have been reached each inning. The game score should not be shared with the players. The emphasis is on learning, not winning.

■ Player Participation:

● Managers should give all players equal playing time and equal time at all positions.

● Offensive teams will bat their entire roster, including substitutes. If the third out is obtained before the 5-run limit is achieved, the inning is ended and the offensive team resumes the batting order where it left off their next at bat.

■ Pitching Procedures:

● First half of the season: An adult from the batting team will pitch to all the batters. There shall be no coaching to the batter by the adult pitcher.

● Second half of the season: A player will pitch the first 4 pitches to each opposing batter. If the batter has not struck out after the 4th pitch, then an adult pitcher from the batting team pitches no more than 3 additional pitches to the batter.

● The player pitcher should not be standing closer to the batter than 35 feet when the adult pitcher releases the pitch (when the adult is pitching).

● When the player pitches to the batter, they may stand closer than the 35-foot distance if they need to in order to help get the ball across the plate. However, they should stand far enough from home plate to be safe and they should not move closer just to gain an advantage on the batter.

● Only those batters struck by a pitch from a youth player shall be awarded first base. They do not have to take first base if they want to continue batting. That pitch will not count as one of the 7 pitches per batter. A manager should consider replacing a pitcher who hits 3 batters.

■ Fielding and Base Running:

● Defensively, there should be 9 players on the field – 6 infield and 3 outfield.

● If the batter does not put the ball in play after 3 swinging strikes or 7 total pitches then they are out. The only exception is that they cannot be out when the last pitch is fouled.

● No throwing the bat. The first time is a warning; the second time, the batter is out.

● No stealing allowed.

● Two coaches may be on the field to assist the team when on defense.

● One base only on an overthrow out of play.

● Play stops when the pitcher has control of the ball in the pitcher’s 8-foot radius circle. Runners less than halfway to the next base must return to base.

● Minor League Softball:

○ League Age: 7–12.

○ Description: A competitive, player-pitch division developing foundational skills.

○ Game Rules:

■ Scoring and Time Limits:

● No more than 5 runs per inning shall be scored. There shall be no open or unlimited innings.

● If the game is stopped short of an official game, the conclusion of the game will have to be rescheduled.

● For interleague games, interleague time limits must be followed.

■ Coaching and Safety:

● Managers and coaches of record are NOT allowed on the playing field when their team is on defense.

● Verbal instruction is allowed. At least one adult manager or coach shall be in the dugout with the players at all times.

● Athlete catchers must wear a catcher’s mask when warming up pitchers.

■ Base Running:

● On passed balls and wild pitches, runners may advance (steal) no more than one base per pitch, unless a play is made on the runner.

● The “Circle rule” (Rule 7.08(a)(5)(b)) will be in effect

■ Batting:

● Major League Softball:

○ League Age: 8–12.

○ Description: A competitive, player-pitch division using official Little League rules.

○ Game Rules:

■ Time Limits:

● If the game is stopped short of an official game, the conclusion of the game will have to be rescheduled.

● For interleague games, interleague time limits must be followed.

■ Run Rules:

● The 10-run rule will apply (Rule 4.10(e)).

● If after three (3) innings (two and one-half innings if the home team is ahead), one team has a lead of fifteen (15) runs or more, the manager of the team with the least runs shall concede the victory to the opponent.

● If after four (4) innings (three and one-half innings if the home team is ahead), one team has a lead of ten (10) runs or more, the manager of the team with the least runs shall concede the victory to the opponent.

● NOTE: (1) If the visiting team has a lead of fifteen (15) or ten (10) runs or more respectively, the home team must bat in its half of the inning. (2) The local league may adopt the option of not utilizing this rule (the East County Little League does utilize this rule as stated above).

■ Pitching and Catching:

● Catchers must wear a catcher’s mask when warming up pitchers.

● Junior League Softball:

○ League Age: 12–14.

○ Description: A competitive, player-pitch division using official Little League rules on a larger field size.

○ Game Rules:

■ Time Limits:

● If the game is stopped short of an official game, the conclusion of the game will have to be rescheduled.

● For interleague games, interleague time limits must be followed.

■ Run Rules:

● The 10-run rule will apply (Rule 4.10(e)).

■ Pitching and Catching:

● Catchers must wear a catcher’s mask when warming up pitchers.

● Senior League Softball:

○ League Age: 15–16.

○ Description: Competitive softball for older players using official Little League rules on a full-size field.

○ Game Rules:

■ Time Limits:

● If the game is stopped short of an official game (5 innings for Seniors), the conclusion of the game will have to be rescheduled.

● For interleague games, interleague time limits must be followed.

■ Run Rules:

● The 10-run rule will apply (Rule 4.10(e)).

■ Pitching and Catching:

● Catchers must wear a catcher’s mask when warming up pitchers.

E. Selection of Managers

Managers significantly shape the character, safety, and enjoyment of our league. Consistent with Little League International’s Child Protection Program and SafeSport requirements, all appointments are annual and contingent upon completing all required steps.

1. Timeline & Approval

● Appointment Deadline: Manager appointments must be completed at least seven (7) days before the division draft begins.

Emergency Vacancies: Notwithstanding the seven-day appointment deadline, the Board of Directors reserves the right to fill any managerial vacancy via a majority vote at any time to ensure the continuity of league operations.

● Board Approval: All manager appointments require a majority vote of the East County Little League (ECLL) Board of Directors.

● No Tenure: Returning managers must reapply each season; there are no guaranteed positions based on prior seasons' involvement.

2. Eligibility Requirements

All prospective managers must satisfy the following requirements before assuming duties:

● Volunteer Application: Submit an official Little League Volunteer Application online.

● Annual Background Check: Must be conducted and successfully passed every season.

● Photo ID Verification: A government-issued ID must be reviewed by the League President or their designee.

● Mandatory Training: Complete the following Little League University (LLU) courses (these are one-time certifications):

○ Abuse Awareness

○ Safety

○ Diamond Leader

● Rules Clinic: Attend the league-sponsored rules and safety clinic before Opening Day.

3. Selection Criteria & Priority

Candidates are prioritized based on the following criteria:

● Positive attitude, integrity, reliability, and respect for umpires, coaches, and players.

● No formal misconduct complaints in prior seasons.

● Division-specific experience (in descending order of priority):

○ Managed the same division last season.

○ Managed another division last season.

○ Coached the same division last season.

○ Coached another division last season.

○ Nomination by an ECLL Board Member.

○ Assisted with an ECLL team in a non-coach capacity.

● Special Provisions:

○ The League President and Vice President may manage or coach if they do not serve on the Protest Committee. The President may also not manage All-Star teams.

○ Player Agents for AAA divisions and above may not manage or coach within their assigned divisions, as stipulated by Little League Regulation I(b). They are also ineligible to manage All-Star teams.

4. Manager Code of Conduct

All managers are required to:

● Model Little League’s core values of respect, sportsmanship, and fair play.

● Enforce mandatory play policies and continuous batting orders as required by league and tournament rules.

● Commit to player development and fostering a positive, inclusive team environment.

By adhering to these updated Division structures and Manager selection processes, East County Little League ensures safe, fair, and values-driven play consistent with Little League International.

F. Selection of Coaches

Each team manager may nominate up to two (2) official coaches and additional practice-only coaches to assist with team functions. All coaches must be approved by the Board at least seven (7) days before the first game.

Nomination & Approval Process

● Nomination: The Team Manager must submit coach nominations in writing (including name and contact information) at least seven (7) days prior to the first game.

● Board Review: The Board of Directors reviews nominations and votes by majority to approve them.

● Timeline: No coach may assume duties, including practice assistance, until they have been officially approved by the Board.

Volunteer Application & Background Check

● All coaches (official and practice-only) must complete the Little League Official Volunteer Application and submit a government-issued photo ID.

● An annual background check is mandatory for all roles, with no exceptions.

● Coaches must comply with any additional state-mandated screening requirements.

Mandatory Training & Certifications

All coaches must complete the following prior to the first game:

● Little League University courses: Abuse Awareness, Safety and Abuse Prevention, and Diamond Leader.

● The league-sponsored rules and safety clinic.

● USA Baseball “Pitch Smart” modules (required for all baseball coaches).

● Basic First Aid and CPR certification.

Practice-Only Coaches

● May assist with practices only after Board approval, volunteer application, and a cleared background check.

● Are not eligible for dugout or on-field duties during games (AAA/Majors and above), except as emergency fill-ins for absent official coaches when approved by the Player Agent.

● Are not listed on the official roster submitted to Little League International.

All-Star & Tournament Coaches

● Head All-Star coaches are selected per Section X (All-Star Procedures).

● All All-Star coaches must meet the same application, screening, and training requirements as regular-season coaches.

G. Manager & Coach Code of Conduct and Responsibilities

Managers and coaches serve as ambassadors of Little League International’s values—character, courage, loyalty, respect, integrity, and sportsmanship—and must adhere to the Little League Code of Conduct at all times. Violations may result in immediate removal.

1. Code of Conduct

● Treat all players, families, officials, and volunteers with courtesy and respect.

● Promote fair play and positive competition over winning at all costs.

● Enforce mandatory play, the continuous batting order, and pitching limits per the official rulebook.

● Report any safety incidents, suspected abuse, or rule infractions to the Safety Officer or Player Agent immediately.

● Remain a mandatory reporter under SafeSport guidelines and local child-protection laws.

2. Core Responsibilities

● Ensure Player Safety: Supervise pre-game field preparation, enforce equipment rules, and carry medical release forms to all events.

● Foster Sportsmanship: Model respect for umpires, opponents, and the game.

● Skill Instruction: Teach fundamental baseball/softball skills in an age-appropriate, positive manner.

● Playing Time: Guarantee each player the minimum defensive innings and plate appearances required for their division.

● Game Operations: Provide two game balls (when the home team), arrange an official scorekeeper and umpire (if required by the division), and maintain orderly conduct in the dugout.

● Facilities Upkeep: Assist with field setup/cleanup, maintain league equipment, and return league property promptly after the season ends.

● Family Communication: Hold a pre-season parent meeting to distribute schedules, discuss goals and discipline policy, explain insurance coverage, and review volunteer opportunities.

3. Team Information to Parents (Required Meeting)

At the mandatory parent meeting (held before the first practice), managers must provide the following information:

● Practice and game schedules, locations, and manager contact information.

● The manager’s vision, disciplinary approach, and safety protocols.

● League-mandated playing time and pitching rules.

● An overview of the Little League International insurance coverage.

● Division-specific rules and All-Star selection criteria (AAA, Majors, and above).

● The role of the Player Agent and relevant Board contact information.

● Expectations for parent conduct and volunteer participation.

● The league calendar of events and access to the team website/resources.

I. Player Draft Procedures

The player draft promotes parity, fairness, and compliance with Little League International’s approved methods. The draft must be held within seven (7) days of the in-person player assessment at an in-person location chosen by the East County Little League (ECLL) Board.

Only the President, the Vice President of Baseball, the Vice President of Softball, team managers (or their Board-approved proxies), and the Player Agent may attend the draft, unless the Board grants a specific exception.

Roster Sizes

Minimum and maximum roster sizes are established to ensure competitive balance and adequate playing time:

● Tee Ball: Minimum 6 players, Maximum 8 players.

● Minors (AA): Minimum 10 players, preferred 12, maximum 13.

● Majors and above: Minimum 10 players, preferred 12, maximum 13.

If more than 13 eligible registrants exist in a division, the Player Agent shall form an additional team, provided there are at least 10 players per team.

Fall Season Exception:

During the Fall season, these limits do not strictly apply. The league fields as many player enrollment allows, doing its best to create multiple teams while maintaining competitive balance.

Draft Order & Format

● The draft is conducted immediately after player assessments (Tryouts) conclude.

● A serpentine (“snake”) order is used: the manager drawing the #1 position picks first in Round 1, last in Round 2, first in Round 3, and so on.

● The Majors division drafts first from the pool of players registered for Majors. The AAA division follows, drafting from the remaining Majors/AAA pool. AA rosters are then filled by the Player Agent, prioritizing competitive balance while honoring school and coach/friend requests where possible.

Age-Based Placement Rules

● League Age 12: Must be drafted to a Majors team. Exceptions require a written waiver from the District Administrator. Twelve-year-olds approved to play in AAA may not pitch.

● League Age 11: Must be drafted to either the Majors or AAA division.

● League Ages 8–10: Players who attend evaluations but go undrafted into the Majors or AAA divisions are automatically assigned to AA.

Manager’s Family Option

A manager’s son or daughter is placed into the draft pool and selected in the specific round designated by the Player Evaluation Committee based on their skill assessment. No other special rounds or considerations apply. If a manager has multiple children in the draft, the subsequent child must be selected with the prior round's pick.

Trades

● Coach-initiated trades must be completed verbally at the draft table and finalized in writing before Board ratification (which occurs within five days post-draft).

● Parent/guardian trade requests may be submitted to the Player Agent up to the evening before the first game and will be reviewed by the President, Division Vice President, and Player Agent.

● All trades require final approval from the Player Agent to ensure fairness and compliance.

Players Absent from Assessments (Tryouts)

● League Ages 8–11 requesting Minors/AAA/Majors placement who missed the assessment must be evaluated by the Player Agent and the correlating Division VP or President.

● A League Age 12 player absent from tryouts is first considered for the Majors division; if placed lower, a District waiver is required.

● Names of non-tryout players are entered into a blind draw during the draft. The Player Agent will announce this process to managers in advance.

● Per Little League Regulation III(d), players who do not attend the mandatory evaluation are not eligible for the All-Star team unless the Board grants a written exemption before Opening Day.

Secrecy & Integrity

The results of the draft and individual team roster information are confidential until official league announcement. Draft positions and specific selection rounds are strictly confidential. Managers or Board members found sharing draft order or results face suspension or removal from their positions.

Post-Draft Additions (AAA & above)

● Teams with 11 or fewer players have their names placed in a hat; the Player Agent draws a team name to assign new registrants as they sign up.

● If all rosters reach the maximum of 13 players, the Player Agent refers placement decisions to the Board for review.

In-Season Divisional Movement (Push/Pull)

● A manager initiates a “push” (sending a player down a division) or “pull” (bringing a player up a division) request to the Player Agent for roster needs, safety concerns, or performance reasons.

● The Player Agent and Division VP review manager feedback, then present recommendations to the Board and the player’s parent/guardian for final approval.

● A player who declines a movement opportunity when offered may not request a promotion again that season.

● After the Majors and AAA drafts are complete, the Player Agent will provide managers with a list of eligible “push/pull” candidates for in-season movement consideration.

J. Mandatory Safety Meeting

A mandatory safety training session will be hosted by the League Safety Officer prior to the commencement of any official team practices. A manager or one coach from every team must attend this training. No team is permitted to practice until at least one representative has attended a safety meeting.

K. Concussion & Sudden Cardiac Arrest Training

All managers, coaches, and parents must review the concussion and sudden cardiac arrest awareness training materials provided by the league before the start of the season. All individuals must then acknowledge that they have reviewed this essential safety information, either through written documentation or an online signature via the league website portal.

L. Safety Protocols & Rules

The primary goal of ECLL safety rules is the protection of all participants. Umpires maintain the authority to enforce these rules and eject individuals for violations.

1. Ejections and Conduct

An Umpire may eject a player, coach, or manager for safety violations or unsportsmanlike conduct. Violations include, but are not limited to:

● Intentionally knocking off a batting helmet while running the bases.

● Throwing a bat or equipment in anger in a manner that endangers another player, manager, coach, or spectator.

● Any abusive language, inappropriate gestures, fighting, and/or unnecessary roughness, which are grounds for immediate removal from the game at the umpire's judgment.

2. Apparel and Equipment

● Teams shall only wear apparel set forth by Little League International standards and approved by the East County Little League Board.

● All catcher's masks must be equipped with a throat guard.

● No foreign objects are permitted in uniform pockets during play.

● All players used as base coaches must wear batting helmets.

● It is strongly recommended that all male players wear an athletic cup.

3. Field and Dugout Rules

● No foreign substances are allowed in the mouth during play, with the exception of a mouth guard.

● There shall be no on-deck batters or practice swings allowed in the Majors division and below.

● Only the team Manager and two (2) official coaches, in addition to other team members (during the game), are permitted to warm up any player on or off the field.

● No food or drink is permitted in the dugouts, except water or sports drinks. Glass containers are strictly prohibited, with no exceptions.

● Umpires will wear league-provided protective gear. (Exceptions apply to Pee Wee Softball, Single A, and Tee Ball games).

M. Equipment and Uniforms

A complete inventory of all league equipment and uniforms shall be maintained at all times. The Board Members responsible for equipment and uniforms will determine a necessary budget at the beginning of the fiscal year and present it to the Board for approval. The responsible Board Members will schedule designated times for all managers to pick up their team uniforms and equipment at the beginning of the season and return them promptly after the season has concluded.

N. Practice Fields

Priority for assignment of fields equipped with a backstop will be given to the highest division (Majors) progressing down to the youngest division (Tee Ball). Fields with backstops will be distributed relatively proportionally between the baseball and softball programs.

O. Practices and Time Limits

To prevent overuse and ensure player rest, teams must adhere to the following limitations:

● No regular season team may meet more than three (3) times per week, combining both games and practices. Failure to comply may result in disciplinary action against the Manager.

● Teams should strive to meet at least two (2) times per week.

● Tee Ball and Pee Wee Softball teams should practice for no more than one hour and fifteen minutes (1:15), twice a week.

P. Game Scheduling

Game schedules are structured to manage field time and player fatigue:

● Tee Ball: Games will be scheduled for 1-hour time slots.

● Coach Pitch Baseball and Pee Wee Softball: Games will generally be scheduled for 1.5-hour time slots.

● Upper Division Baseball and Upper Division Softball: Games will be scheduled for 2-hour time slots.

The only exception to these time limits applies to divisions that play interleague games, in which case interleague rules will dictate the time limits. No regularly scheduled games will occur on Sundays, holidays, holiday weekends, or after the official Washougal/Camas School District breaks for the summer. Make-up games are not subject to these limitations, provided both participating managers mutually agree to the scheduling change.

Q. Mandatory Pre-Season Training for League Operations

Prior to the start of the season, mandatory training sessions will be held for all relevant volunteers covering:

● Umpire Mechanics and Rule Interpretation

● Manager and Coach Duties and Responsibilities

● Board Member on Duty Responsibilities

R. Team Photos

The Board of Directors may collect at least two proposals from professional photography companies and shall select, by majority vote, one company to facilitate team and individual photos during the season.

S. The Board Member on Call (BMOC)

A Board Member on Call (BMOC) shall be assigned daily responsibilities for league operations and incident management. The BMOC is responsible for the following duties:

● Field Condition Confirmation: The assigned BMOC, or any current member of the Board of Directors, shall confirm that all fields are in playable condition by 3:00 PM daily.

● Availability and Response: The BMOC must be available and able to arrive at the field within fifteen (15) minutes of notice if an issue or incident arises.

● Situational Rulings: Be available to help rule on any situation where an Umpire or official might ask for assistance, using the Official Little League Rulebook for guidance.

● Incident Reporting: Take detailed notes of any altercations, ejections, or significant incidents that may occur and file an entry in the incident log book.

● Required Notifications: Notify the League President of any ejections and the Safety Officer of any injuries.

● Enforcement and Safety: Escort individuals who have been excused or ejected from the playing area, calling law enforcement if necessary.

● Complex Closing Procedures: Close the complex at the conclusion of all games for the day, ensuring all buildings and sheds are locked and the alarm is set. All field lights must be turned out no later than 10:00 PM.

T. Opening Ceremony

The Spring opening ceremony should be conducted either the weekend before the season starts or the first week after the season starts. Each team will be recognized (if possible), sponsors will be thanked, and all teams will collectively recite the Little League Pledge. The Fall opening ceremony is optional.

U. Family Fun Day (Optional)

Should the Board elect to host a Family Fun Day by majority vote, it will use League funds for the event. The primary purpose is not fundraising, but rather to offer free activities for the enjoyment of the children. It is simply meant to celebrate the players' achievements, the league, its volunteers, and the families. Historically, this day has been run in conjunction with the closing ceremonies.

V. Closing Ceremony

The Spring closing ceremony should be conducted at the conclusion of the regular season (if possible) and prior to All-Star rosters being announced. All first-place teams and sportsmanship award winners in each division should be recognized and given league-supplied trophies or medals. Sponsors and volunteers should also be recognized and thanked. The Fall closing ceremony is optional.

W. Division Standings

Division standings will be determined by a format that rewards teams that play as many of their scheduled games and make up as many rained-out games as possible. As such, the following format should be followed to determine final standings and tie-breakers:

Most Wins in Season: The team with the highest number of total wins.
Best Head-to-Head Record: If still tied, the record in games played between the tied teams determines the standing.
Most Runs Scored Head-to-Head: If still tied after criterion #2, the total runs scored in games between the tied teams.
Most Runs Scored in Season: If still tied, the total runs scored across the entire season.

Note: No games played after the start of the Closing Ceremony count in determining division standings or final placement.

X. All-Stars

1. Introduction and Oversight

Purpose: East County Little League (ECLL) aims to field baseball and softball All Star teams that best represent the league in competition and character. Players are selected based on skill, competitiveness, attitude, hustle, team spirit, leadership, and sportsmanship.
Oversight: The All Star Committee, including the League President and Player Agent, oversees the selection process. The Player Agent is responsible for executing procedures with support from the President or Division VP.
Confidentiality: Strict confidentiality is required regarding evaluations, discussions, vote totals, and roster deliberations. Final rosters must not be shared before the official announcement.
Breach Protocol: Credible breaches of confidentiality must be documented and reported to the Disciplinary Committee, with consequences ranging from reprimands to removal from ECLL roles.

2. All Stars Overview

Divisions: ECLL may field teams in divisions including 8–10, 9–11, 10–12 (Majors), Intermediate (50/70), Junior, and Senior levels.
Tournament Structure: Tournaments begin at the District level in late June or early July. Winners advance to State, and potentially Regionals and the Little League World Series for upper divisions.

3. Eligibility Requirements

Manager/Coach Eligibility: Must be approved ECLL regular-season managers or coaches. They must complete the Little League Diamond Leader Training Program and remain in good standing.
Player Eligibility: Players must be league-age appropriate and have participated in at least eight regular-season games in an eligible division. Players in Coach Pitch or Machine Pitch are not eligible.
Documentation: Commitment forms must be submitted by the 1st Saturday in May to appear on ballots.

4. Selection Timeline

Window	Action Items
Late April	All Star Commitment Forms distributed to eligible families.
1st Sat. May	Deadline: Player Commitment Forms and Manager/Coach declarations of interest.
2nd Sat. May	Mid-Season Meeting: Review eligible players, manager candidates, and potential team counts.
3rd Sat. May	Voting: Majors Player Vote and Manager/Coach Player Selection Vote conducted.
4th Sat. May	Certification: Player Agent presents Manager Selection results to the President.
By June 1	Team Selection Meeting: Determine number of teams, confirm managers, and construct rosters.
Early June	Release: Rosters released after official Little League International date.
Late June+	Competition: District tournaments begin.

5. Selection and Roster Construction

Voting Body: One Manager and one Coach from each team vote for twelve (12) players. Majors players also vote for twelve (12) players from their division.
Manager Selection: If multiple candidates exist, ranked-choice voting is used (1st choice = 3pts, 2nd = 2pts, 3rd = 1pt). Candidates and their family members do not vote.
Guaranteed Selection: Players finishing in the top twelve (12) of both the Player and Manager/Coach votes are guaranteed a spot if an age-eligible team is formed.
Roster Assignment: * The top ten (10) age-eligible players from the Manager/Coach vote are automatically assigned.
- The Manager then selects 2–4 discretionary picks to reach a 12–14 player total.
- All discretionary picks and final rosters require Board and executive approval

Y. All-Star Travel Reimbursement Procedures

Teams that advance beyond District tournaments may conduct fundraising specifically for their individual team to support travel and related expenses. All funds must be deposited directly into the league’s account, either by check made payable to the league or through the league’s approved Square payment device. Cash donations are not accepted.

Z. Volunteer Appreciation Activity (Optional)

The purpose of the volunteer appreciation activity, if approved by a majority vote of the Board, will be for the League to host a meal or other event for all volunteers, including managers, coaches, umpires, team parents, sponsors, and Board members. This activity should preferably take place after the season has finished to recognize and thank the volunteers for their involvement in the league during the past season

AA. Operation of Website and Social Media

The league shall maintain a website to be updated on a regular basis. At a minimum, the following information must be posted and kept current on the website:

League address.
List of Board members and contact information.
Rainout instructions (directing members to contact their player’s coach).
Emergency contact procedures (directing members to contact their player’s coach).
Player registration information.
Instructions on how to volunteer.
A copy of the League Constitution, Bylaws, and Charter.
Fundraiser information, if a league fundraiser will be conducted.
A calendar of league events.
Little League forms and resources.
Game schedules.
Field locations.
Recognition of sponsors.

The league may also maintain a presence and participate in other social media services such as Facebook and X. These services should be used to communicate and interact with league members and families for the purpose of sharing league events and pertinent information about the league.

BB. Local Game Rules

Unless noted otherwise below, all games will be played in accordance with the current season’s Little League International Official Regulations and Playing Rules. For interleague games, the current Washington District 4 interleague rules will apply.

General Game Procedures

1. Unsuitable Playing Field

Managers and coaches from both teams should meet at the field 45 minutes before game time to determine if the field is suitable for play. If the two managers do not agree, or if either manager is not present, the Umpire or the Board Member on Call (BMOC) from the host league shall make the determination. The host league may close its facility to all play at the host league’s discretion. (See Rule 3.10 in the Little League Official Playing Rules). If a field is not playable or the facility has been closed, the home team must contact the traveling team as much in advance of game time as possible.

2. Scheduling Umpires & Game Balls

The home team is responsible for confirming the assignment of umpires, regardless of which team’s field is used, and shall furnish two (2) new regulation game balls.

3. Rescheduling Canceled Games

It is the responsibility of the two managers to reschedule a game canceled due to weather or to complete a game that does not reach the minimum number of innings to become an official game. The league scheduler for that division should be notified within 48 hours after the originally scheduled game time that a make-up is needed. If one manager is willing to reschedule a game and the other manager is not, the team unwilling to reschedule will forfeit the game. Any disagreements between the two teams about rescheduling a game must immediately be taken to the Player Agent for resolution.

4. Forfeits and Roster Minimums

Managers unable to field a team of at least eight (8) players for a scheduled game during the season must notify the opposing team and the Player Agent for their division ASAP prior to the game, or the game will go to the Board for a possible forfeit ruling.

5. Game Day Responsibilities

● The home team is responsible for providing the official scorekeeper (AAA and higher).

● The home team takes the dugout on the 3rd base side. The home team is responsible for raking, lining, and obtaining the bases for the field prior to the game.

● The visiting team takes the dugout on the 1st base side.

● Each team is responsible for leaving their dugouts and bleachers clean after the game.

6. Dugout Conduct and Prohibited Items

No candy, food, or glass containers of any kind are allowed in the dugout or on the field during games. Sports drinks and water are allowed in the dugouts only. This rule applies to players, coaches, managers, and umpires.Unless need for doctor authorized medical reasons.

CC. Protests (Minor AAA & above divisions only)

All reasonable effort must be made to settle disputes amicably on the field to avoid a formal protest. If there is a dispute regarding a rule interpretation, the disputing manager will have an opportunity to locate the relevant rule and persuade the umpire to change their decision. Managers may then exercise regular protest procedures. THERE ARE NO PROTESTS ALLOWED ON JUDGMENT CALLS.

● The Umpire-in-Chief may confer with the Board Member on Duty (BMOC) to help resolve the dispute on the field.

● If the manager still wishes to initiate a formal protest, the Umpire will make sure the protest is noted in the official scorebook. The game will then resume until completion.

● The protest is then referred to the Protest Committee for review.

● ONLY MANAGERS CAN PROCLAIM A PROTEST.

● The Protest Committee will meet in accordance with Rule 4.19(f) in the Official Regulations and Playing Rules book.

● If a member of the Protest Committee is in any way connected with the teams involved in the protest, they shall be declared ineligible to rule on the matter.

● The Managers, Coaches, and all Umpires involved in the protest must draft a letter to the League President within 24 hours. Managers will forward their letter to the President. Letters must include a diagram of exactly what transpired and any necessary comments regarding the situation.

● The Board Member on Call will notify the President and Umpire-in-Chief (UIC) of any impending protests.

● The League President will inform the Managers and Umpires of the Protest Committee ruling in writing.

DD. Parent/Guardian Code of Conduct & Volunteer Expectations

East County Little League depends on supportive families and dedicated volunteers to create a positive, values-driven environment. All parents and guardians must agree to the following pledge, code of conduct, and volunteer requirements before the season begins.

1. Parent & Volunteer Pledge

● I will teach all children to play fair and do their best.

● I will positively support all managers, coaches, and players.

● I will respect the decisions of the umpires.

● I will praise a good effort despite the outcome of the game.

2. Parent/Guardian Code of Conduct

As a parent or guardian, I WILL:

● Remember that children participate to have fun and develop life skills.

● Model sportsmanship, respect, and courtesy toward all players, coaches, officials, and volunteers.

● Teach my child to resolve conflicts without hostility or violence.

● Encourage my child to treat all participants with respect regardless of background or ability.

● Emphasize effort, skill development, and teamwork over winning.

● Respect coaches’ and umpires’ authority, and address concerns off-field at agreed-upon times.

● Support league policies on safety, equipment, and conduct.

As a parent or guardian, I WILL NOT:

● Force my child to participate or criticize them for mistakes or losses.

● Engage in unsportsmanlike conduct such as booing, taunting, profanity, or threats.

● Coach from the stands or interfere with on-field instruction, unless serving in an approved volunteer role.

● Use tobacco, alcohol, or drugs at any Little League event or field facility.

● Damage or deface league property, or allow others under my supervision to do so.

3. Volunteer Application & Screening

All volunteers, including parents acting as team parents, concession workers, umpires, and committee members, must:

● Complete the Little League Official Volunteer Application and submit to an annual background check.

● Provide a government-issued photo ID and proof of age (if under 18, parent/guardian consent required).

4. Required Training & Certifications

Before assuming any volunteer duties, all volunteers must complete:

● Little League University courses: Abuse Awareness, Safety and Abuse Prevention, and the Child Protection Program (SafeSport).

● Division-specific trainings as assigned (e.g., scorekeeper instruction, concession-stand food-safety overview).

5. On-Field Roles & Responsibilities

Volunteers are expected to:

● Execute their role (coach, umpire, scorer, etc.) professionally, upholding Little League’s core values at all times.

● Refrain from sideline coaching or physical instruction unless expressly authorized in their volunteer capacity.

● Communicate respectfully with managers, umpires, and Board members to resolve questions or concerns.

● Assist with basic duties—field setup/cleanup, concession support, scoreboard operation—as scheduled by the division coordinator.

● Report any safety incidents, code-of-conduct violations, or facility hazards immediately to the Safety Officer or Board Member on Duty.

Website Manager

East County Little League

Constitution & Bylaws

East County Little League Bylaws

I. Board of Directors Vision

II. Operational Procedures

1. Introduction and Oversight

2. All Stars Overview

3. Eligibility Requirements

4. Selection Timeline

5. Selection and Roster Construction

Local Sponsors

East County Little League

LITTLE LEAGUE® International