Snowline Little League, Inc.
League ID No.: 405-54-04
BYLAWS TO THE CONSTITUTION
2023-2024 SEASON
With the understanding this association’s bylaws will be considered as “in addition to” the
constitution and will not negate any part of the constitution, tax laws, or Little League rules and
regulations. The following bylaws have been approved by the Snowline Little League Board of
Directors on November 9, 2023.
ARTICLE I – FINANCES
1.1 The Board President, Vice President, Treasurer, or Sponsorship and Fundraising Coordinator are
the only members authorized to accept any payment to Snowline Little League for registration,
donation or exchanges for business opportunities. Any member of the board of directors presented
with a check made out to Snowline Little League shall notify the appropriate board member
(President, Vice President, Treasurer, or Sponsorship and Fundraising Coordinator immediately and
arrange to deposit or transfer the check to any appropriate party within five working days.
A. Payments collected must be deposited within five working days of the payment collection date.
If a deposit is not possible within five working days, that individual who collected said payment
shall notify the Treasurer that a collection was made and inform the Treasurer of the date that
payment will be deposited.
B. A copy of the receipt or completed registration form must accompany the payment.
C. Cash payments or donations over $20 can only be accepted for donation by the President, Vice
President, Treasurer and Sponsorship and Fundraising Coordinator with a receipt. Any checks written
for payment of any type must be made payable to Snowline Little League and not, at any time, to any
individual within this association or with any other business name.
D. The financial update given by the treasurer and reviewed by the board of directors at each
monthly board meeting, will show all individual payments made to Snowline Little League as
donations with registration fees combined in a single line item for reporting purposes. The
President or Vice President may accept payment from Little League Baseball or from the governing
district if the payment is submitted to the Treasurer within five days of the transaction.
1.2 The Board of Directors will approve all expenses of Snowline Little League in their annual/
seasonal cost during the periodic meetings with the required vote as outlined in our constitution.
Any additional
costs incurred beyond the approved amount must be approved by the President and Treasurer. This
includes additional uniform expenses, costs for pictures, costs for equipment of any type, and all
other general expenses beyond the presented and approved written/ verbal bid.
1.2 A) This does not include office supplies, snack bar supplies, safety equipment and emergency
field repair supplies up to a total increased cost of $200.
1.2 B) All purchases exceeding $500 must be verbally approved by three Board Members and then
presented to the Board with receipts at the next board meeting.
1.2 C) Purchases exceeding $1,500 for field or league improvements must have 3 bids presented
verbally or in writing to President, Vice President & Treasurer.
1.3 All checks written for payments by Snowline Little League will require signatures by President
and Treasurer. Signatures by persons related by blood or marriage are not considered valid. The
only board members able to sign checks will be the President and Treasurer.
1.4 Any checks returned for non-sufficient funds (NSF) by the bank will be returned to the
responsible person for cash or money order only. There will be a $35.00 fee collected for NSF
checks as the law allows. NSF checks must be rectified before the future registration fees will be
accepted. Failure to pay the $35.00 NSF fee will result in the league not accepting any check from
the members in the future.
1.5 The Concessions Manager must provide a financial report and turn in all receipts associated
with the snack bar purchases each month. Report and Receipts are due at the monthly board meeting,
if no meeting is scheduled or if the meeting is canceled for any reason the Report/Receipts must be
turned over to the President, Vice President or Treasurer at the end of the month. Daily logs or
End of Drawer Report must be turned in along with the money to the main snack bar safe or Executive
Board Member by close of business. The Concession Manager must deposit money weekly and turn in all
logs/receipt printouts to the treasurer bi-monthly.
1.6 An annual Budget of Snowline Little League shall be presented no later than October 31ˢᵗ, or at
the October board meeting, for the following season.
1.7 By January31ˢᵗ of each calendar year, the Board of Directors will ensure all paperwork, forms
and financial reports necessary to maintain the 501 (c) (3) status of Snowline Little League have
been completed and filed with appropriate agencies. These agencies include Little League
International, IRS, FTB and California Secretary of State. The forms required may include SI-100
(biannually), IRS 990 series tax return, FTB 199 series statement and profit/loss statements.
ARTICLE II – BOARD OF DIRECTORS
2.1 Minutes for every Board of Directors meeting will be taken to secure review if necessary, of
approved measures. Minutes will be reviewed and edited prior to board approval, then posted online
in the Little League Data Center and made available on request.
2.2 Board Members will be required to attend all Board meetings and position assigned meetings and
functions. Those Board members missing two unexcused, or five total, meetings will be considered
inactive members of this association and will be asked to resign by written request of the
President. Board members who cannot attend a meeting must give a reason to the President or Vice
President to be excused. Non board members can attend any regularly scheduled board meeting, but
will be considered a non-voting participant. Board members who do not fulfill their term are
subject to losing their eligibility for future service. A board member who resigns due to
extenuating circumstances such an illness or family needs may be considered for future service.
However, any board member who does not have extenuating circumstances and merely quits, being
unwilling to fulfill their full commitment as a board member, will not be eligible to serve in the
future.
2.3 Communications within the organization will follow the proper protocol. The Board of Directors’
roster will be printed for the public. However, all communication with public members regarding
Little League Baseball shall follow proper protocol. Protocol shall be: Players, parents and/or
legal guardians will discuss questions about the league or team with the team Manager. Managers
with questions or statements taken will discuss answers with the Player Agent for their division.
Player Agents with questions or statements taken will discuss answers with the President. The
President will discuss questions and statements with the District Administrator. All calls that
come in to any person beyond the protocol shall be referred to the proper person for resolution.
2.4 Voting by Email
2.4 (a) Routine Board actions may be taken by unanimous written consent (a situation in which no
voting member objects to a proposal). Such consent may be obtained by email as described below.
2.4 (b) Matters regarding decisions such as removing a board member or other personnel matters,
approving a major financial transaction, or approving a legal strategy shall be conducted during a
regular or special board meeting as outlined in the constitution and current bylaws.
2.4 (c) After considering the appropriate conditions (scheduling, routine matter, in person
discussion needed, etc.) the Board President determines whether to take action by unanimous written
consent. The Board President will then direct the Secretary to draft the proposed "MOTION on xxxx"
and email it as an attachment to all voting members at their respective email addresses. The
attachment shall allow a member to indicate in writing that he or she is in favor of, opposed to,
or abstains from, the action, and have an appropriate signature/date line.
2.4 (d) The motion needs to be seconded before discussion or voting can proceed. Thereafter, all
discussion must follow the same email thread; other emails should not follow this thread.
Discussion will be allowed for a minimum of 3 calendar days unless all agree in writing to a
shorter time-frame. Discussion time can be extended by a simple majority of all board members.
2.4 (e) After the discussion period ends the Board President will call for an email vote. Members
vote by sending an email with "MOTION on xxxx." YES/NO/ABSTAIN. Each voting member shall also sign
and
return the written consent attachment to the Secretary by mail or delivered in person at the next
board meeting.
2.4 (f) Upon the Secretary's receipt and verification of all written consents approving the action,
the action is duly approved. Regardless of whether the action is approved or not, the Secretary
will confirm whether the action has passed or failed by email to all voting members upon receipt of
all the individual written consents.
2.4 (g) The Secretary will file all individual written consents with the minute book.
2.4 (h) The Board will ratify any action taken by unanimous written consent at the next Board
meeting. The minutes of this meeting will record the ratification.
ARTICLE III – REGISTRATION
3.1 Snowline Little League will conduct spring registration by the end of January. Try-out sessions
will be concluded by the first weekend in February with the draft being completed within two weeks
of tryouts. Snowline Little League will start its season by March 1ˢᵗ with regular play and will
end its regular season play with Closing Day ceremonies in June.
3.2 Registration fees will be based on area costs and association size. The current registration
fees will be set at $125 for Tee-ball and Coach Pitch, $200 for Minor Player Pitch and $225 for all
other levels.
3.3 There will be a $25 early registration discount during early bird registration which will end
January 1st. A $25 late registration fee will be applied after February 12th. Families with two or
more players will pay the full registration fee for the oldest player and $25 off for each
additional player’s registration. Registration fees will be collected when a player accepts a
position offered on a team and submits the registration form. A donation amount may be collected in
addition to the registration fee in the amount of equal value of fundraiser profit in lieu of
participating in the fundraising drive anticipated for the season.
3.4 Registration fees will be collected and a fully completed registration form will be presented
with the fees before a player can practice with a team or play in any game. The registration form
shall include a medical history and player medical insurance information. If a player’s
documentation is not available, that player will not be allowed to practice with a team or play in
any scheduled game at any location considered a playing field or try-out venue of Snowline Little
League.
3.5 Any eligible player that is unable to present the cost of registration may discuss possible
payment options with the President of Snowline Little League in privacy. The President will
maintain the privacy of the request and request the participant to take part in all fundraising
events as necessary to make up the money needed to participate in Little League Baseball. Failure
to adhere to fundraising guidelines will result in loss of future sponsorship eligibility.
ARTICLE IV – SAFETY
4.1 All safety regulations will be followed as outlined in the League safety manual regardless of
personal opinion or changes to the venue due to weather. Playing conditions are outlined in the
safety manual, while registration and try-out session venues are not. Should any try-out session be
forced indoors due to weather or field conditions, all logical and reasonable steps must be taken
to ensure safety for the participants and the property. No exceptions will apply. Protective gear
and soft baseballs will be used indoors for try-out sessions. This includes helmets and other
required protective gear as outlined in the practice and playing regulations for Little League
Baseball.
4.2 Snowline Little League will provide safe playing fields pursuant to Little League
specifications including, necessary field materials, basic playing equipment, complete catcher’s
gear, team jersey with Little League patch and a team hat for each player, one manager and at least
one coach. All additional equipment is the participant’s responsibility. Protective cups are highly
recommended for all players, required for all catchers and are to be furnished by each individual
player at their own expense.
4.3 Safety rules will be read, agreed upon and signed by every team manager and coach for every
division. The rules of safety and conduct will always be adhered to. Those who disregard safety,
and the code of conduct will be given a written warning from the President stating the nature of
the infraction and asked to sign it. Should the individual refuse to sign the warning it shall be
considered a resignation. Should said individual be found guilty of a second similar offense, the
President shall remove that person from their position. If an individual shows blatant disregard
for safety and conduct rules they shall be asked to leave the premises immediately.
4.4 All injuries requiring more than basic first aid to a player during practice or game play must
be reported to the Safety Officer and an accident report must be filled out for every injury. The
Safety Officer will investigate if the injury required professional medical assistance. If so, a
written medical release must be presented to the team manager before the player can be allowed to
participate in practices or games.
4.5 Every team manager or coach will be issued a medical kit supplied by the League and medical
release forms for every player and shall have said kits and forms at every practice and game.
4.6 (a) Per Little League International Green Book rules, at the Major level or below, there is no
on deck circle or area for batters. However, before the first inning or the start of any inning
after, only the first player due to bat may “warm up” to get ready for their turn at bat. They must
wear an approved batting helmet.
4.6 (b) When using a bat or running the bases at Forebay Field, all players shall have a batting
helmet on.
4.6 (c) Upon entering the batting cage at Forebay Field, all players shall immediately put a
batting helmet on and leave it on while in the waiting and “pitch to” areas.
4.6 (d) Until all members of the team, siblings, friends and adults present leave the site, the
league is still subject to liability issues if an injury occurs by anybody choosing to play any
form of “baseball”. Therefore,
after games or practices at Forebay Field and all other approved practice or game venues, no
players, siblings or other family members of players are allowed to swing, bat or otherwise handle
a bat.
4.6 (e) These rules need to be emphasized during the managers/coaches meeting. Any coach or manager
who violates sections 4.6 (a), (b), (c) or (d) shall be subject to disciplinary action as outlined
in section 4.3 above.
4.7 All players shall be instructed on batting safety, and the importance of wearing a batting
helmet. Helmet safety will be posted in the batting cage area and in dugouts.
ARTICLE V – FIELDS & EVENTS
5.1 It is the responsibility of the President or Vice President to secure use permits for all
fields on school property. The President or Vice President must also secure the scheduling of those
fields used by Snowline Little League. It is suggested to obtain applicable permits by January.
5.2 On school grounds and all fields and parks being used for Little League Baseball:
A. Parking (except for authorized personnel) will not be allowed within 100 feet of the field of
play during practice sessions or games.
B. Smoking of any material or the use of alcohol or non-prescribed drugs is prohibited except in
designated smoking areas.
C. Dogs or other pets are prohibited. The exception would be a trained assisting dog for the
physically or visually challenged.
D. All participants will observe the Little League International Code of Conduct.
E. It will be the team manager’s responsibility to ensure the Code of Conduct is followed by all
participants and spectators. This includes any verbal or physical abuse of participants, volunteers
or spectators by any person within the boundaries of the school, field or park where the Little
League event is taking place.
F. The umpire has full control of the game, participants and attendees. In the case of a youth
umpire under 18 years old, the Game Coordinator will have full control of the game, participants
and attendees.
5.3 At every event, persons deemed as hostile or threatening to the players, property, or the
organization will be asked to leave the event. At Little League events, if a person is asked to
leave and refuses, legal authorities will be asked to remove them. This includes persons not
following field rules after being warned, those presenting threatening statements or harassment of
and to volunteers, and/or any person that may cause harm to any or all participants of Little
League Baseball. This would include Little League events beyond our league boundaries.
5.4 Parents and spectators cannot talk to players while the player is in the dugout or on the
field. All players must remain in the dugout or on the field during games except to be escorted to
the restrooms.
ARTICLE VI – MANAGERS
6.1 All applicants for a team manager position will be interviewed and screened according to Little
League rules. The President will conduct all interviews; the accepted applicant’s names will be
presented to the Board of Directors for approval or denial. The board approved team managers will
be notified and be given a full outline of their responsibilities. Note: There are no automatically
returning team managers, coaches or board members from season to season. Managers and coaches are
elected or appointed by the Board after all procedures are followed according to Little League
rules and regulations. Board members are elected by members of Snowline Little League. Because we
are a volunteer organization, any and all volunteers involved will require background checks.
6.2 All people accepting a position as team manager will make every effort to be present at each
and every scheduled practice and game. This includes tournament games and regular season practices
and games. Should questionable attendance come to the Board’s attention, the person’s attendance
record will be reviewed by the Board of Directors for possible replacement of the person not
attending a reasonable number of games or practices. Any manager or coach found to be using
profanity, bullying, threatening or knowingly lying to or around players, parents or league
officials is subject to Snowline Little League Constitution section 3.4 and will have their
membership suspended or terminated.
6.3 All team managers and coaches will be invited to a board-approved clinic and must complete all
online and in-person safety training. Snowline encourages coaches, player agents, and team
representatives to participate in all available training and events.
6.4 When a game is missed due to weather or other circumstances, a make-up form must be filled out
and may be returned to any Board member within one week, but must be signed off by the President,
Vice President or Player Agent to be considered valid. The form needs to be turned in by the
manager of both the home and away team. Contact must be made with the other team manager within one
week of the missed game. If no effort is made to make up the game, it will be counted as a loss for
both teams. If effort is made to make up the game, but they are unable to reschedule, it will not
count as a win or loss. Forfeits will be considered losses if there is no form turned in and no
proof that any effort was made to make up the game.
ARTICLE VII – DIVISIONS & DRAFT
7.1 At tryouts, everyone will try out by age, not division.
7.2 In addition to what is stated in the Little League International Green Book, we will have a
farm division, ages 7-12 and age 6 with one year T-Ball.
7.3 The Player Agent(s) will conduct the draft. The draft will include each division from Juniors
down. Participants of the draft will include the Board approved team managers, the player agents,
the President and Vice President. Prospective coaches, family members and players are excluded from
the draft session. The draft will be conducted according to the Board approved draft rules. Tee
ball teams will be selected by the player agent. No manager, coach or board member will discuss the
results of the draft in public until approved by the league President.
7.4 Prior to the scheduled draft, the manager must present in writing his/ her prospective coach’s
name(s) with the proper Snowline Little League Volunteer and Coach Application before any
selections are made in the draft (subject to President's approval of application). Board approved
draft rules will be handed out the day of tryouts (available before draft date on request).
ARTICLE VIII – PLAYING RULES
8.1 T-ball Division will follow the recommended rules in the Little League Baseball Official
Regulations and Playing Rule Book.
8.2 The Farm Division (Minors) will consist of players 6 years to 10 years of age. The A league is
designated as “coach pitch”, AA as “player pitch”, and AAA as the minor league. To advance beyond
the A league players 6 years old must have played one year of T-ball and have demonstrated
appropriate skills during tryouts. Additionally, 11 or 12-year old’s’ may play in the AAA division,
if it is their first year in baseball or if the player agent thinks the child would have a better
baseball experience.
8.3 The Majors Division will follow the Little League Baseball Official Regulations and Playing
Rule Book, including Fall ball.
8.4 Pitching rule for sixteen and under will be pitching option #2.
ARTICLE IX – ALL-STAR SELECTION
9.1 All-Star Selection
A. All-Star teams will be selected in accordance with Little League rules and regulations
concerning eligibility and team count.
B. The All-Star manager for each division will be the team manager with the highest winning
percentage in their division, ratified by the Board of Directors. If the manager with the highest
winning percentage does not want the All-Star manager position, it then becomes available to the
subsequent manager with the next highest winning percentage, ratified by the Board of Directors. If
we have the 11-year-old All Star Team, the manager will be selected by the Board of Directors. In
the event of a tie, the manager of the team with the best record in head-to-head match-ups will be
the All-Star manager. Any team/ manager unwilling to reschedule a game canceled due to weather or
other unforeseen circumstances or does not follow Article 6.4 of these Bylaws will forfeit that
game.
C. Each team manager will submit a list of eligible All-Star candidates from their team to the
Player Agent for their division. Eligible 10-year-old players from the Major division will be
submitted separately for Minor Division All-Star selection. A maximum of fourteen All-Star players
will be selected for each division.
D. The President, the applicable Player Agent and the All-Star team manager will conduct final
All-Star selections. Discussion of final All-Star selection is prohibited from the close of
All-Star selection until after All-Star team announcements.
E. If there is only one team in a division, that team becomes the All-Star team for that division,
with the understanding that a maximum of 14 players will be allowed to participate.
F. All All-Star team selections will be presented to the President for certification of
eligibility according to Little League rules and regulations. The announcements of the All-Star
teams will take place during Closing Day ceremonies provided that the date is after the legal
announcement date presented by Little League Baseball.
G. The All-Star team manager may select up to two adult All-Star coaches. All-Star coaches may be
coaches from their team or team managers or coaches from other teams in that division.
H. The All-Star selection lists will be filled out in pen and will be retained for review if
necessary for questionable activities. The League President will retain all All-Star lists for at
least one year.
I. All All-Star selections and Managers are subject to Board approval.
9.2 Snowline Little League will provide All-Star hats to players selected to the All-Star teams.
Any items purchased without prior Board approval will not be reimbursed. Hats and shirts will be
provided for the manager and up to two coaches. All-Star jerseys will be paid for by the player.
ARTICLE X – TOURNAMENT OF CHAMPIONS
10.1 The team with the highest winning percentage, not wins and losses, will advance to the TOC
within their division.
10.2 Any team/manager unwilling to follow Article 6.4 in these Bylaws and is unwilling to
reschedule a game canceled due to weather or other unforeseen circumstances will forfeit the game.
ARTICLE XI – COMBINED PLAY
11.1 In the event of combined play, each league is responsible for uniform provisions and
insurance.
ARTICLE XII – AMENDMENTS
12.1 These bylaws may be amended, repealed, or altered in whole or in part by a majority vote at
any duly organized meeting of the Board of Directors. Draft of all proposed amendments shall be
submitted
to District 54 and Little League Baseball, Incorporated, for approval before implementation.