Hulmes–Warner (Mini Fenway) Field Use Policy

General Overview

Before submitting a request, please note:

• Field use priority is always given to Belchertown Little League (BLL) programs
• All reservations are subject to cancellation due to BLL scheduling, weather, or field conditions
• Field access is extremely limited
• Primary use of the field is youth baseball

Field Use Priorities

BLL evaluates requests based on:

• Compatibility of use
• Community affiliation
• User group needs
• Contribution to community health
• Years of service to the community

Scheduling Guidelines

• No events before 9:00 AM or after dusk
• With lighting approval: no later than 10:00 PM
• Youth programming is prioritized:
  • Weekdays: 3:00 PM – 8:00 PM
  • Saturdays: 8:00 AM – 10:00 PM
  • Sundays: 12:00 PM – 6:00 PM
• Adult sports are not permitted, except yoga on outfield grass

Permits & Requirements

• Applicants must be 18+ and present during use
• Priority given to Belchertown residents
• Permits are not valid until payment and insurance are received
• Payment + insurance due within 10 business days
• Do not advertise events until permit is officially issued

Rental Fees

• $250 — 2-hour daytime rental
• $400 — 2-hour rental with lights

Note: Does NOT include access to:

• Announcer booth
• Batting cages
• Snack shack

Cancellation Policy

By Applicant

• Short-notice cancellations may result in reduced or no refund

By BLL

• BLL may cancel at any time due to:
  • Safety concerns
  • Field protection
  • Rescheduled BLL events
• Full refund or reschedule will be offered

Insurance Requirements

• Minimum:
  • $1M per occurrence / $2M aggregate liability
  • Property damage coverage required
• Must name:
  • Commonwealth of Massachusetts
  • Town of Belchertown
  • Belchertown Little League

Field Rules & Regulations

Field Protection

• No digging or damaging turf
• Stay off infield grass unless playing a game
• No vehicles on fields

Conduct & Safety

• Closed-toe shoes required
• No metal cleats
• No smoking, vaping, or alcohol
• No gambling

Food & Cleanliness

• No food in dugouts or on field
• Trash must be removed or placed in barrels
• Groups are responsible for cleanup and damages

Equipment & Usage

• Dugouts for seating and gear only
• No shaking fences or damaging structures
• No chemicals except approved field lining products

Restrictions

• No amplified sound without approval
• No vendors without permits
• No admission-based events without special permit
• No egg toss/water games

Liability & Responsibility

• Permit holders assume full responsibility for:
  • Participants
  • Damages
  • Injuries
• Must indemnify BLL and the Town of Belchertown
• BLL may revoke permits for violations

Important Notes

• Permits are non-transferable
• Field must be vacated on time
• Violations may result in:
  • Immediate removal
  • Loss of permit
  • Future denial