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Girls Little League Softball of Wallingford

Girls Little League Softball of Wallingford

ByLaws

 

CONSTITUTION AND BYLAWS

 

League ID Number _91772_______________________________

THIS BOX FOR REGIONAL USE ONLY

Date submitted: ________________

Approved: _______ ___________

Not approved: _______ ___________

 

LITTLE LEAGUE CONSTITUTION

 

ARTICLE I - NAME

This organization shall be known as "Girls' Little League Softball of Wallingford", hereinafter referred to as “Local League.”

 

ARTICLE II – OBJECTIVE

 

SECTION 1

The objective of the Local League shall be to implant firmly in the children of the community the ideals of good sportsmanship, honesty, loyalty, courage and respect for authority, so that they may be well adjusted, stronger and happier children and will grow to be good, decent, healthy and trustworthy citizens.

 

SECTION 2

To achieve this objective, the Local League will provide a supervised program under the Rules and Regulations of Little League Baseball, Incorporated. All Directors, Officers and Members shall bear in mind that the attainment of exceptional athletic skill or the winning of games is secondary, and the molding of future citizens is of prime importance. In accordance with Section 501-(c)-(3) of the Federal Internal Revenue Code, the Local League shall operate exclusively as a non-profit educational organization providing a supervised program of competitive baseball and softball games. No part of the net earnings shall inure to the benefit of any private shareholder or individual; no substantial part of the activities of which is carrying on propaganda, or otherwise attempting to influence legislation, and which does not participate in or intervene in any political campaign on behalf of any candidate for public office.

 


 

ARTICLE III - MEMBERSHIP

SECTION 1

Eligibility. Any person sincerely interested in active participation to further the objective of this Local League may apply to become a Member.

SECTION 2

Classes. There shall be the following classes of Members:

a)    Player Members. Any player candidate meeting the requirements of Little League Regulation IV shall be eligible to compete for participation. Player Members shall have no rights, duties or obligations in the management or in the property of the Local League.

Regular Members. Any adult person actively interested in furthering the objectives of the Local League may become a Regular Member upon election by the Board. The secretary shall maintain the roll of membership to qualify voting members. Only Regular Members in good standing are eligible to vote at General Membership Meetings. ___________________      ___________________   ___________________

As used hereinafter, the word “Member” shall mean a Regular Member unless otherwise stated.


 

SECTION 3

Code of Coduct, Suspension or Termination. Membership may be terminated by resignation or action of the Board of Directors as follows.

a)    The Board of Directors, by a two-thirds vote of those present at any duly constituted Board meeting, shall have the authority to discipline or suspend or terminate the membership of any Member of any class, including managers,coaches, parents and/or players  when the conduct of such person is considered detrimental to the best interests of the Local League and/or Little League Baseball, Incorporated. A committee comprised of at minimum, the Vice President, Player Agent, and Coaching Coordinator will be formed to research the situation, and present their findings and recommendation of disciplinary action and/or suspension, if any, to the Board of Directors.  The Member(s) involved shall be notified of such meeting, informed of the general nature of the charges and given an opportunity to appear at the meeting to answer such charges.

b)    The Board of Directors shall, in case of a Player Member, give notice to the manager of the team for which the player is a Player Member. Said manager shall appear, in the capacity of an adviser, with the player before the Board of Directors or a duly appointed committee of the Board of Directors. The player’s parent(s) or legal guardian(s) may also be present. The Board of Directors shall have full power to suspend or revoke such player’s right to future participation by two-thirds vote of those present at any duly constituted meeting (quorum is required).

 


ARTICLE IV - GENERAL MEMBERSHIP MEETINGS

SECTION 1

Definition. A General Membership Meeting is any meeting of the membership of the league (including Special General Membership Meetings, Section 7). A minimum of one per year (Annual Meeting, see Section 6) is required.

SECTION 2

Notice of Meeting. Notice of each General Membership Meeting shall be delivered personally, electronically or by mail to each Member at the last recorded address at least 7

days in advance of the meeting, setting forth the place, time and purpose of the meeting. In lieu of the above methods, notice may be given in such form as may be authorized by the Members, from time to time, at a regularly convened General Membership Meeting.

SECTION 3

Quorum. At any General Membership Meeting, the presence in person or representation by absentee ballot of (choose one) ...

one third (33.3 percent)

of the members (as defined in Article III - Membership) shall be necessary to constitute a quorum. If a quorum is not present, no business shall be conducted.

SECTION 4

Voting. Only Regular Members shall be entitled to make motions and vote at General Membership Meetings. However, the Board of Directors may invite, admit and recognize guests for presentations or comments during General Membership Meetings. (Those eligible to take part at meetings of the Board of Directors are described in Article VI, Section 4.)

SECTION 5

Absentee Ballot. For the expressed purpose of accommodating a Regular Member in good standing who cannot be in attendance at the Annual Meeting, or any General Membership Meeting at which new Board members will be elected, an absentee ballot may be requested and obtained from the Secretary of the League. The absentee ballot shall be properly completed, signed and returned in a sealed envelope to the Secretary prior to the date of the election. The Secretary shall present all absentee ballots to the Election Chairman (appointed at the meeting) on the date of the meeting, prior to the voting portion of the election process.

SECTION 6

Annual Meeting of the Members. The Annual Meeting of the Members of the Local League shall be held _ on the in October__ each year for the purpose of electing new Members, electing the Board of Directors, receiving reports, reviewing the Constitution, appointing committees, and for the transaction of such business as may properly come before the meeting.

1)    The Membership shall receive at the Annual Meeting of the Members of the Local League a report, verified by the President and Treasurer, or by a majority of the Directors, showing:

a)    The condition of the Local League, to be presented by the President or his/her designate;

b)    A general summary of funds received and expended by the local league for the previous year, the amount of funds currently in possession of the local league, and the name of the financial institution in which such funds are maintained;

c)    The whole amount of real and personal property owned by the Local League, where located, and where and how invested;

d)    For the year immediately preceding, the amount and nature of the property acquired, with the date of the report and the manner of the acquisition, the amount applied, appropriated or expended, and the purposes, objects or persons to or for which such applications, appropriations or expenditures have been made;

e)    The names of the persons who have been admitted to regular membership in the Local League during such year. This report shall be filed with the records of the Local League and entered in the minutes of the proceedings of the Annual Meeting. A copy of such report shall be forwarded to Little League International.

2)    At the Annual Meeting, the Members shall determine the number of Directors to be elected for the ensuing year and shall elect such number of Directors. The number of Directors elected shall be not less than six (6).

3)    After the Board of Directors is elected, the Board shall meet to elect the officers. After the election, the Board of Directors shall assume the performance of its duties no later than December 15. The offices of President, Vice President, Secretary and Treasurer shall have a term of two (2) years. The Offices of President and Vice President shall be elected on alternate years. All other positions on the Board of Directors shall have a term of one (1) year.

4)    The Officers of the Board of Directors shall include, at a minimum, the President, one or more Vice Presidents, Treasurer, Secretary, one or more Player Agents, a Safety Officer and a Coaching Coordinator. The Board shall also include a minimum of one manager and one volunteer umpire. Only volunteer umpires may be elected to the Board.


 

SECTION 7

Special General Membership Meetings. Special General Membership Meetings of the Members may be called by the Board of Directors or by the Secretary or President at their discretion. Upon the written request of (choose one) fifteen (15)    

... Members, the President or Secretary shall call a Special General Membership Meeting to consider the subject specified in the request. No business other than that specified in the notice of the meeting shall be transacted at any Special General Membership Meeting. Such Special General Membership Meeting shall be scheduled to take place not less than (choose one) ... ___

fourteen (14)   days after the request is received by the President or Secretary.

SECTION 8

Rules of Order for General Membership Meetings. Robert’s Rules of Order shall govern the proceedings of all General Membership Meetings, except where same conflicts with this Constitution of the Local League.

 

ARTICLE V – BOARD OF DIRECTORS

 

SECTION 1

Authority. The management of the property and affairs of the Local League shall be vested in the Board of Directors.  Detailed summary of responsibilities is outlined for each position under Article VI.

 

SECTION 2

Increase in number. The number of Board of Directors so fixed at the Annual Meeting may be increased at any General Membership Meeting or Special Meeting of the Members. If the number is increased, the additional Directors may be elected at the meeting at which the increase is voted, or at any subsequent General Membership Meeting. All elections of additional Directors shall be by majority vote of all Regular Members present or represented by a properly executed and signed absentee ballot filed with the Secretary prior to the election meeting.

 

Section 3

GLLSOW Board of Directors consists of the following positions:

·         President

·         Vice President

·         Secretary

·         Treasurer

·         Player Agent

·         Safety Office

·         Equipment Manager

·         Uniform Manger

·         Fundraising and Sponsorship

·         Information Officer

·         Coaching Coordinator

·         Concessions Coordinator

·         Relationship Manager

·         Umpire in Chief

If at any time one or more positions above are not required, the position(s) will go unfilled for the necessary period of time. If any vacancy occurs in the Board of Directors, departure, resignation or otherwise, it may be filled by a majority vote of the remaining Board of Directors at any regular Board meeting or at any Special Board Meeting called for that purpose.

SECTION 4

Board Meetings, Notice and Quorum. Regular meetings of the Board of Directors shall be held once per month and on such days thereafter as shall be determined by the Board.

a)    The President or the Secretary may, whenever they deem it advisable, or the Secretary shall at the request in writing of ___1_____________ Director, issue a call for a Special Board Meeting. In the case of Special Board Meetings, such notice shall include the purpose of the meeting and no matters not so stated may be acted upon at the meeting.

b)    Notice of each Board meeting shall be given by the Secretary personally, electronically or by mail to each Director at least____2____ day(s) before the time appointed for the meeting to the last recorded address of each Director.

c)    ____5________________________ members of the Board of Directors shall constitute a quorum for the transaction of business. If a quorum is not present, no business shall be conducted.

d)    Only members of the Board of Directors may make motions and vote at meetings of the Board of Directors. However, the Board of Directors may invite, admit and recognize guests for presentations or comments during Board meetings.

SECTION 5

Duties and Powers. The Board of Directors shall have the power to appoint such standing committees as it shall determine appropriate and to delegate such powers to them as the Board shall deem advisable and which it may properly delegate.

The Board may adopt such rules and regulations for the conduct of its meetings and the management of the Local League as it may deem proper, provided such rules and regulations do not conflict with this Constitution.

The Board shall have the power by a two-thirds vote of those present at any regular Board or Special Board Meeting to discipline, suspend or remove any Director or Officer or Committee Member of the Local League in accordance with the procedure set forth in Article III, Section 4 (a, b).

SECTION 6

Rules of Order for Board Meetings. Robert’s Rules of Order shall govern the proceedings of all Board of Directors meetings, except where same conflicts with this Constitution of the Local League.

 

ARTICLE VI - DUTIES AND POWERS OF THE BOARD

SECTION 1

Appointments. The Board of Directors may appoint such other officers or agents as it may deem necessary or desirable, and may prescribe the powers and duties of each. Appointed officers or agents shall have no vote on actions taken by the Board of Directors unless such individuals have been elected to the Board by the membership or have been elected to fill a vacancy on the Board.

SECTION 2

President. The President shall:

a)    Conduct the affairs of the Local League and execute the policies established by the Board of Directors.

b)    Present a report of the condition of the Local League at the Annual Meeting.

c)    Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to promote the welfare of the Local League.

d)    Be responsible for the conduct of the Local League in strict conformity to the policies, principles, Rules and Regulations of Little League Baseball, Incorporated, as agreed to under the conditions of charter issued to the Local League by that organization.

e)    Designate in writing other officers, if necessary, to have power to make and execute for/and in the name of the Local League such contracts and leases they may receive and which have had prior approval of the Board.

f)     Investigate complaints, irregularities and conditions detrimental to the Local League and report thereon to the Board or Executive Committee as circumstances warrant.

g)    Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof.

h)    With the assistance of the Player Agent, examine the application and support proof-of age documents of every player candidate and certify to residence and age eligibility before the player may be accepted for tryouts and selection.

i)      As the chief administrator, the president selects and appoints managers, coaches, umpires and committees.  As such, no person becomes a manager, coach, umpire or committee member without the approval of the president.  However all, appointments are subject to final approval by the Local Little League’s board of directors. 

j)      The president represents the Local League with Little League International as well as in the District organization.

k)    The president must know the regulations under which Little League operates and in authorizing the annual application for charter, binds all members of the Local League to faithfully observe the regulations.

l)      The president presides at Local League meetings, and assumes full responsibility for the

operation of the Local League

 

m)   The president receives all mail, supplies and other communications from the Little League Headquarters.

n)    A president may manage, coach or umpire, provided he/she does not serve on the protest committee, nor serve as tournament team manager or coach.

 

o)     

SECTION 3

  Vice President. The Vice President shall:

a)    Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the President or Board so to act. When so acting, the Vice President shall have all the powers of that office.

b)    Perform such duties as from time to time may be assigned by the Board of Directors or by the President.

c)  The Vice President shall work with other officers and committee members, is ex-officio member of all committees, and carries out such duties and assignments as may be delegated by the president.  

d)    A vice president may manage, coach or umpire, provided they do not serve on the protest committee.

 

SECTION 4

Secretary. The Secretary shall:

a)    Be responsible for recording the activities of the Local League and maintain appropriate files, mailing lists and necessary records.

b)    Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors.

c)    Maintain a list of all Regular, Sustaining and Honorary Members, Directors and committee members and give notice of all meetings of the Local League, the Board of Directors and Committees.

d)    Keep the minutes of the meetings of the Members, the Board of Directors and the Executive Committee, and cause them to be recorded in a book kept for that purpose.

e)    Conduct all correspondence not otherwise specifically delegated in connection with said meeting and shall be responsible for carrying out all orders, votes and resolutions not otherwise committed.

f)     Notify Members, Directors, Officers and committee members of their election or appointment.

SECTION 5

Treasurer. The Treasurer shall:

a)    Perform such duties as are herein set forth and such other duties as are customarily incident to the Office of Treasurer or may be assigned by the Board of Directors.

b)    Receive all moneys and securities, and deposit same in a depository approved by the Board of Directors.

c)    Keep records for the receipt and disbursement of all moneys and securities of the Local League, including the Auxiliary, approve all payments from allotted funds and draw checks therefore in agreement with policies established in advance of such actions by the Board of Directors. All disbursements by check must have dual signatures.

d)    Prepare an annual budget, under the direction of the President, for submission to the Board of
Directors at the Annual Meeting.

e)    Prepare an annual financial report, under the direction of the President, for submission to the Membership and Board of Directors at the Annual Meeting, and to Little League International.


SECTION 6

Player Agent. The Player Agent shall:

a)    Record all player transactions and maintain an accurate and up-to-date record thereof.

b)    Receive and review applications for player candidates and assist the President in verifying residence and age eligibility.

c)    Conduct the tryouts, the player draft and all other player transaction or selection meetings.

d)    Prepare the Player Agent’s list.

e)    Prepare for the President’s signature and submission to Little League International, team rosters, including players claimed, and the tournament team eligibility affidavit.

f)     Notify Little League International of any subsequent player replacements or trades.

g)    Administer the divisional player pool.


SECTION 7

Safety Officer. The Safety Officer shall:

a)    Be responsible to create awareness, through education and information, of the opportunities to provide a safer environment for children and all participants of Little League.

b)    Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compliance and reporting.

a.    NOTE: In order to implement a safety plan using education, compliance and reporting, the following suggestions may be utilized by the Safety Officer:

b.    Education - Should facilitate meetings and distribute information among participants including players, managers, coaches, umpires, league officials, parents, guardians and other volunteers.

c.     Compliance - Should promote safety compliance leadership by increasing awareness of the safety opportunities that arise from these responsibilities.

d.    Reporting - Define a process to assure that incidents are recorded, information is sent to league/district and national offices, and follow-up information on medical and other data is forwarded as available.

 

SECTION 8

Coaching Coordinator. The coaching coordinator shall:

a)    Represent coaches/managers in league;

b)    present a coach/manager training budget to the board;

c)    gain the support and funds necessary to implement a league-wide training program;

d)    Order and distribute training materials to players, coaches and managers;

e)    coordinate mini-clinics as necessary;

f)     serve as the contact person for Little League International.

SECTION 9

League Information Officer. The League Information Officer shall:

a)    Set up and manage the league’s official website (site authorized by Little League International);

b)    Set up online registration and ensure the league rosters are uploaded to Little League;

c)    Assign online administrative rights to other local volunteers;

d)    Encourage creation of team web sites to managers, coaches, and parents;

e)    Ensure that league news and scores are updated online on a regular basis;

f)     Collect, post, and distribute important information on league activities including direct dissemination of fund-raising and sponsor activities to Little League Baseball, Incorporated, the district, the public, league members, and the media;

g)    Serves as primary contact person for Little League and Active Team Sports regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League Baseball, Incorporated.

 

h)    Update and manage Little League social media accounts.

 

 

 

SECTION 10

Sponsorship/Fundraising Manager. The Sponsorship/Fundraising Manager shall:

a)    Solicits and secures local sponsorships to support league operations

b)    Collects and reviews sponsorship and fundraising opportunities

c)    Organizes and implements approved league fundraising activities

d)    Coordinates participation in fundraising activities

e)    Maintains records of monies secured through sponsorship and fundraising initiatives.

 

SECTION 11

Concession Manager. The Concession Manager shall:

a)    Maintain the operation of concession facilities

b)    Organize the purchase of concession products

c)    Responsible for the management of the concession sales at league events

d)    Schedule volunteers to work the concession booth during league events

e)    Collect and review concession related offers including coupons, discounts and bulk-purchasing

opportunities

f)     Organize, tally and keep records of concession sales and purchases.

Section 12

Umpire in Chief.   The umpire in Chief shall:

a.)   work at training and scheduling the best umpires at every game.

 

b.)   Hold clinics to properly train umpires and maintain the names, addresses and phone numbers of the umpires and to submit a copy to the President.

 

c.)   distribution of all paychecks to the umpires.

 

d.)   Manage complaints, the Umpire-in-Chief should request a written complain to both the Umpire-in-Chief and the President.

Section 13

Equipment ManagerThe equipment manager shall:

a). Distribute the league equipment and the return of the same equipment at the end of the season. 

 

b.)Maintaining inventory and reporting information to the Board of Directors. 

 

c.) Responsible for ordering all league equipment

 

d.) Responsible for ensuring all league equipment is up to standard and in accordance with Little League rules.

 

 

 

Section 14

Uniform ManagerThe uniform manager shall:

a). Order all uniforms for spring and fall.   

 

b.) Order all All star Uniforms 

 

c.) Responsible for all league apparel ordering.  

 

Section 15

Relationship Coordinator.  The relationship coordinator shall:

a.)   Maintain good standing relationship with Town officials regarding field usage and field maintenance

 

b.)   Maintain good standing relationships with other sport organizations in town

 

c.)   Maintain relationships with area softball organizations

 

ARTICLE VIII - EXECUTIVE COMMITTEE

 

SECTION 1

The Board of Directors may appoint an Executive Committee which shall consist of not less than three (3) nor more than five (5) Directors, one of whom shall be the President of the Local League.

SECTION 2

The Executive Committee shall advise with and assist the Officers of the Local League in all matters concerning its interests and the management of its affairs, and shall have such other powers as may be delegated to it by the Board, but in no event will the Executive Committee have authority over the Board of Directors.

SECTION 3

At any meeting of the Executive Committee, a majority of the total number of members then in office shall constitute a quorum for the transaction of business, and the act of a majority present at any meeting at which there is a quorum shall be the act of the Committee.

 

ARTICLE IX - OTHER COMMITTEES

SECTION I

Committees can be created at the request of the President approved by the Board of Directors.

 

ARTICLE X - AFFILIATION

 

SECTION 1

Charter. The Local League shall annually apply for a charter from Little League Baseball, Incorporated, and shall do all things necessary to obtain and maintain such charter. The Local League shall devote its entire energies to the activities authorized by such charter and it shall not be affiliated with any other program or organization or operate any other program.

SECTION 2

Rules and Regulations. The Official Playing Rules and Regulations as published by Little League Baseball, Incorporated, Williamsport, Pennsylvania, shall be binding on this Local League.

 

SECTION 3

Local Rules, Ground Rules and/or Bylaws. The local rules, ground rules and/or bylaws of this Local League shall be adopted by the Board of Directors at a meeting to be held not less than one month previous to the first scheduled game of the season, but shall in no way conflict with the Rules, Regulations and Policies of Little League Baseball, Incorporated, nor shall they conflict with this Constitution. 

SECTION 4

 

Each season the player agent will review LL International guidelines to identify all policy changes for the season. The below local league policies are subject to change to incorporate all LL National guidelines.

Registration

-          Online registration will be opened and closed each season with the dates determined by the Board of Directors for each Fall and Spring season.

-          Board will evaluate the necessity of an in-person registration each season. If no in-person registration date is set, then registration will be made available during winter workout sessions and on-line via league website.

-          Any seasonal discounts for registration will be determined by and approved by the Board of Directors

-          Payments are due via credit card (online only) or check at the time of registration. All payment methods and check numbers will be recorded in the online registration system and payments given to the board Treasurer.

o   Prior to opening day and uniform distribution, follow-up with families and board treasurer on any outstanding registration payments and/or credits due.

o   All outstanding registration payments are to be completed before the first game.

-          Proof-of-age and address: All new players must provide proof-of-age and address consistent with National LL requirements.

-          Medical Release is to be completed by players guardian each year.

-          Photo waiver form is to be completed at the time of registration by players parent or guardian

-          Reimbursements: General guidelines each season will be - Full reimbursement will be provided for cancelled registration before uniforms are ordered. After uniforms are ordered a partial reimbursement will be provided to cover the cost of the uniform.  *Reimbursements will be evaluated on a case-by-case basis by league president and player agent.

o   Reimbursement for Injuries if a player is unable to complete the season

SECTION 5

 

Player Evaluation

-          The purpose of Player Evaluation is to assess players ability and aptitude to:

o   ensure proper division placement for safety of teams

o   rate players level of skill to ensure balanced teams within the same division based on skill level and key positions (pitchers, catchers, etc.)

-          All players, of appropriate league age, who would like to be considered for placement on a AAA or Majors spring team will need to attend player evaluation. If a player is unable to attend the scheduled player evaluation, an alternate evaluation will be scheduled by a coach and approved by the league president.

o   Any player who participated on a previous AAA or Majors team who is looking to remain in the same division may be excused from attending evaluations if approved by league president.

-          During evaluations players will be rated on a scales set by coaching staff and given to player agent to compile.

 

SECTION 6

 

Team Selection/Draft

-          GLLSOW will follow all LL National guideline for age by division and team sizes and be reviewed each season

-          Regular season teams will be set-up for fair and developmental play by

o   dividing the skill levels as evenly as possible between multiple teams

o   ensuring special positions, such as catchers and pitchers are evenly divided among teams.

o   Pitchers and catcher should be ranked and assigned teams based on ranking.

o   Consideration to be taken for all registration requests made by parents to pair certain players and siblings/family together when at all possible. Requests will be reviewed on a case by case situation. If requests cannot be honored player agent and/or league president will contact family to notify and discuss.

o   All teams are to be approved by the league president and player agent before communication to players. 

-          T-Ball and AA Division: Teams will be determined by the designated members from the Board of Directors and/or identified coaches.

-          AAA and Majors Division: Team selection for AAA and Majors will be completed via draft each season once player evaluations are complete.  In advance of the draft, the Player Agent will distribute a listing ranking all players skill level, and specifically identifying all players that are pitchers and catchers.

o   Draft: In order to create an environment in which team managers can discuss player evaluations and skill levels, attendance to team selections/drafts will be as follows:

§  All AAA and Majors team managers, league president or vice-president and player agent must attend.

§  Assistant coaches are optional based on the discretion of the team managers.

§  Attendance of other board members will not be permitted unless deemed necessary by the league president and/or player agent.

§  The draft is a snake draft.  The draft begins by coaches blindly pulling draft order. 

·         Each player identified as a pitcher during evaluations will be drafted first.  Once all pitchers have been selected, the snake format will continue with the catcher selections.  (The manager who selected the first pitcher, selects the last of the first round of catchers, however in the event that catcher’s skillset is deemed to not being capable of receiving balls from the pitcher, players will be adjusted on the respective teams accordingly, which  may result in the need to omit a selection in a round from that team to ensure the team’s are level).  Once all catchers are selected, the snake resets again.  Once all pitchers and catchers have been drafted, the snake draft will continue for each of the remaining players. 

·         Each manager’s daughter is frozen on the manager’s team, as a result, the manager will suggest when in the draft the player will be selected which will be approved by the Player Agent along with the President. 

At the conclusion of the draft, the Player Agent and President, will perform a final review of the team’s to ensure each team has the same # of players (within 1 player), as well as each of the team’s are all level to the best extent possible.

 

SECTION 7

 

All-Stars

Manager selection

The Coaching Coordinator will communicate to All managers and/or coaches to determine if they are interested in managing a respective all star team by May 15th.  Managers and/or coaches interested will provide a response which may at their discretion  include experience and philosophy regarding coaching All-Stars, and they must have managed or coached in AAA (9 or 10 year old team) or Majors (11 or 12 year old team).  Consistent with Article VI Section 2 above, The President will review the candidates and provide recommendation and discussion on whom he(she) is selecting and appointing as each respective manager with Board of Directors approval.  Each individual who expressed interest will be informed by the Coach Coordinator and/or President of the Board of Directors decision.

The manager selects his/her assistant coaches, who must have managed or coached in AAA (9 or 10 year old team) or Majors (11 or 12 year old team), and is approved by the President.

A.   Commitment/Eligibility

-          Board of Directors along with the identified all-star coaches for the season determine the level of commitment based on the ability to field a team for the summer tournament.

-          Player Agent will prepare a letter for regular season players describing the process for all-star selections, including eligibility requirements, commitment and voting process.

-          All players/families must communicate via writing their decision to opt-in or opt-out of putting player name on the ballot to be selected for all stars. By opting in, families are agreeing to the commitment outlined in the letter.

o   Players who opt in the all-star season are agreeing to attend all practices and games

o   Any commitments that will make a player miss practices or games must be written on the commitment letter before putting a player on the voting ballot. These circumstances will be evaluated by the all-star coach and the board of directors on a case-by-case basis.

o   Any player that commits to the all-star season and does not abide by the agreed upon attendance, risks not being allowed to participate in the next years tournament season. Decision will be made by the board of directors.

 

B.   Divisions

-          Each tournament season GLLSOW will enter one (1) Majors team and one (1) 8-10 team.

o   This will only change if, in that given season, the league believes they will be unable to ‘field’ a team for the current tournament season at either of the levels mentioned above.

o   The decision to change the number of teams and divisions will be suggested by the Player Agent or the President and voted on by the board of directors.

 

-          Player Agent or League President will register the team online. 

 

 

Voting/Ballot

-          Names on the voting ballot will be any player who have returned the commitment letter opting in.

-          Ballots will be based on spring season divisions, not on all-star divisions.

o   There will be one (1) ballot for players who played in the Majors spring division and one (1) ballot for players who played in the Minors spring division.

o   Players who played in the Majors division for the regular spring season will be listed on the ballot for Majors. Players who played in the spring regular season Minors division will be named on the Minors ballot.

-          Players who are league age 10 are eligible to play on either the Majors team or the 8-10 team, but not both.

o   Parent/Player request and spring season coach input will be taken into account.

o   Final decision will be made at the time of tournament team player section, after voting.

-          Voting event will be conducted, by the Player Agent and/or designated board member, at a designated time and location for each AAA and Majors spring team.

-          In accordance with the LL Rule book, each tournament team should strive to assemble a roster of 13 players to provide more players the opportunity to participate. 

Majors Voting:

Each Regular Season Team Manager, in consultation with their assistant coaches, facilitated by the Player Agent and President and mediated, as necessary, with the Team Manager having the final decision, will vote and submit a list of up to 9 players (less than 9 players can be submitted dependent upon each Manager’s discretion on whom is deserving of such nomination), nominated for All-Stars for each season. Candidates for nomination should possess a combination of skills and attitude, which make this player someone appropriate to have the honor of playing All-Stars. Some factors which should be considered, include:

-A player’s offensive skills and defensive skills

-A player’s skills at key positions such as pitcher or catcher

-A player’s attitude

Review and tallying of the completed ballots will be done together by the Player Agent and the League President.

The top 9 vote-getters will automatically be on the team.  In the event that there is a tie in voting (e.g., there was top 7 vote getters, and 8 players each received 1 vote, for the remaining two spots, the all-star manager will break the tie and select the last two automatic spots from the players that were tied.

The all-star manager for each team can select up to 4 additional players.  The All-Star Manager may elect to hold a player tryout if desired to assist with selecting the remaining players.  A player tryout is not required.

A player selected for a team will be offered a roster spot on that team only. Those players will be allowed to play on that team only, if they choose to play at all, unless their team has been eliminated, and the corresponding team has a roster spot to fill, then a player can be put in consideration to be dual rostered, pursuant to the Little League rules.

The all star selections are subject to, if necessary, a final approval by the BOD in the unlikely event there is  erroneous/perceived bias selections that are identified by the Player Agent or the President.

 

8-10 All-Star Specific Process

Eligible players can comprise of players from both Majors and AAA teams, as a result managers may not be familiar with players from each respective division, and the # of manager votes is dependent upon the # of teams in each division.  To ensure the most deserving players are selected for the all star team, a player tryout is required to ensure all eligible AAA and Majors players from the regular season are evaluated concurrently.

Consistent with the process above for the Majors All-Stars, the managers of each AAA and Majors regular season team, or a team Manager can delegate an assistant coach to be present,  that attended the all-star tryouts (must attend tryout to vote), in consultation with their assistant coaches, facilitated by the Player Agent and President and mediated, as necessary, with the Team Manager having the final decision will vote and submit a list of up to 9 players (less than 9 players can be submitted dependent upon each Manager’s discretion on whom is deserving of such nomination), nominated for All-Stars for each season.

The top 7 vote-getters will automatically be on the team.  In the event that there is a tie in voting (e.g., there was top 5 vote getters, and 8 players each received 1 vote, for the remaining two spots, the all-star manager will break the tie and select the last two automatic spots from the players that were tied. 

Note this is two less automatic selections than the Majors All-Star team, as observing collectively the AAA and Majors players  in one tryout is difficult to adequately assess all players in one session, and therefore, more discretion will be provided to the All-Star manager to select up to 6 additional players.   Prior to making the additional selections, the All-Star manager should solicit feedback from each regular season manager, particularly within the division in which he or she did not participate in during the regular season. 

A player selected for a team will be offered a roster spot on that team only. Those players will be allowed to play on that team only, if they choose to play at all, unless their team has been eliminated, and the corresponding team has a roster spot to fill, then a player can be put in consideration to be dual rostered, pursuant to the Little League rules.

The all star selections are subject to, if necessary, a final approval by the BOD in the unlikely event there is  erroneous/perceived bias selections that are identified by the Player Agent or the President.

 

Team Announcement

-          Announcements of the final all star teams and associated All-Star managers will be made by the Player Agent.

-          All Stars practices will not interfere with the regular spring season games and practices.

-          All Star coach will conduct a parent meeting at the first practice for all stars.

 

C.   Paperwork

-          Player Agent will communicate the paperwork and documentation required by LL National for each player in order to participate in all stars.

-          Player Agent will work with all star coaches to obtain all paperwork for each players and will put together to all star binder for each team.

-          Player Agent will complete the online affidavit, attain all signatures necessary to complete the affidavit.

 

 

ARTICLE XI - FINANCIAL AND ACCOUNTING

SECTION 1

Authority. The Board of Directors shall decide all matters pertaining to the finances of the Local League and it shall place all income including Auxiliary funds, in a common league treasury, directing the expenditure of funds in such manner as will give no individual or team an advantage over those in competition with such individual or team.

SECTION 2

Contributions. The Board shall not permit the contribution of funds or property to individual teams but shall solicit funds for the common treasury of the Local League, thereby to discourage favoritism among teams and to endeavor to equalize the benefits of the Local League.

SECTION 3

Solicitations. The Board shall not permit the solicitation of funds in the name of Little League Baseball, Incorporated unless all of the funds so raised be placed in the Local League treasury.

SECTION 4

Disbursement of Funds. The Board shall not permit the disbursement of Local League funds for other than the conduct of Little League activities in accordance with the rules, regulations and policies of Little League Baseball, Incorporated. All disbursements shall be made by check. All checks shall be signed by the Local League Treasurer and such other officer or officers or person or persons as the Board of Directors shall determine.

SECTION 5

Compensation. No Director, Officer or Member of the Local League shall receive, directly or indirectly any salary, compensation or emolument from the Local League for services rendered as Director, Officer or Member.

SECTION 6

Deposits. All moneys received, shall be deposited to the credit of the Local League in/at Key Bank_(name of financial institution).

 

Section 7

Fiscal year. The fiscal year of the Local League shall begin on (Check one):

_X__ October 1 and shall end on September 30.

Group Tax ID Number.06- 1598985


SECTION 8

Distribution of Property upon Dissolution. Upon dissolution of the Local League and after all outstanding debts and claims have been satisfied, the Members shall direct the remaining property of the Local League to another Federally Incorporated entity which maintains the same objectives as set forth in Article II of this Constitution, which are or may be entitled to exemption under Section 501-(c)-(3) of the Internal Revenue Code or any future corresponding provision.

 

ARTICLE XII - AMENDMENTS

This Constitution may be amended, repealed or altered in whole or in part by a majority vote at any duly organized meeting of the Members provided notice of the proposed change is included in the notice of such meeting.

Draft of all proposed amendments shall be submitted to Little League Baseball, Incorporated, for approval before implementation.

 

 

This Constitution was approved by the________________________________ Little League Membership on ________________March 27, 2022_________________(date).

President’s Name (Print) Kristine Carling___________________________________________

President’s Signature Kristine Carling____________________________  4.4.22____________(date).

Little League ID No. 91772____________________________

Federal ID No. (if available) ____________________________

State ID No. (if available) ____________________________

 

Make one copy for the District Administrator and copies for the Local League. Send original to Regional Headquarters. This Local League’s Constitution on file at Regional Headquarters (most recently-approved copy) is the official Constitution of this Local League.

Little League Baseball, Incorporated does not limit participation in its activities on the basis of disability, race, creed, color, national origin, gender, sexual preference or religious preference.


Contact

Girls Little League Softball of Wallingford
Kristine Carling - President, PO Box 6035
Wallingford, Connecticut 06492

Email: [email protected]

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