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FALLBROOK POP WARNER FOOTBALL & CHEERLEADING

FALLBROOK POP WARNER FOOTBALL & CHEERLEADING

Mandatory Background Checks

BACKGROUND CHECKS FOR ALL VOLUNTEERS

 

Information for this will be provided upon approval from the board or head coach (for team mom or assistant coaches).

You're a Team Parent...now what?

First off, Thanks for stepping up!!  Now you are probably asking yourself...what's next?

 To help you plan your season and be prepared, we have asked several team moms (present and past) what things did they do/did that helped.  What tricks did they use to stay organized? What did they feel they were responsible for and how did they help their team, coaches and parent?  Each team is different and each coach has different ways of doing things, so you have a lot of leeway on accomplishing your new role.  Use Shutterfly to communicate, no problem.  You prefer group texts, that is fine.  Maybe you are an email person, that works.  We just wanted to give you a place to start so you know what you need to do and other ideas to stand out (totally your call)!

Hopefully these ideas are helpful and have fun!

If you wish to print out a copy of all the information below in one spreadsheet,
then click here.

Team Parent Responsibilities - Read me first!

As a Team Parent you are the key link for communication between the league, the coaches and your parents. This website page should answer most of your questions in regards to your responsibilities as team parent. It is important that you use good communication skills, be detail oriented and have a positive attitude! Throughout the season, you will be the coach’s right hand, the “go-to” person for anything NOT pertaining to the football field so the coaches can focus on everything that is on the field. Ultimately the coach is the one responsible for the working of the team. Some coaches are happy to hand everything over to the Team Parent to handle, while others prefer to stay more involved. Timely communication is key! You want to make their job easier, not harder, so be sure to work together because you both want the same thing….to have the best season possible! 


  1. Learn Fallbrook Pop Warner Chain of Command for Grievances (this will be provided by FPW)
  2. Read Fallbrook Pop Warner Code of Conduct- click here for rules.
  3.  The FPW board will provide all Team Coaches with a PW Rule book for 2021.  Take some time to read this and know where your coach has it.
  4. Communicate with Head Coach on setting up parent/coach meeting prior to start of season (
  5. Review all players information for food allergies (let parents know for snack prep)
  6. Set up snack schedule for the season - halftime fruit, Gatorade and after-game snack  - Click here for snack guidelines to share with parents
  7. Make sure you provide the Coaching Staff with accurate and current contact information for quick contact with parents.
  8. Coordinate with Head Coach and Business Manager on list of volunteers the team parent needs to organize - click here for list.
  9. Coordinate with Team Trainer to ensure the team has required necessary medications for their athletes.
  10. Keep parents informed (emails, Shutterfly site, texts - your choice, but they must be communicated with on a weekly basis or as the need arises). Make sure all parents know this is how information will be communicated, especially last minute game changes
  11. Promote all FPW fundraisers and events.
  12. Be liaison from board to parents regarding all football and cheer related items.
  13. You will be in charge of distributing picture day information and/or packages and helping round up the athletes on picture day. As part of the team staff, you are a part of the team picture. 

  14. Raise money for team party/gifts
    1. chance to fund-raise at the scrimmage/Avoquado with a booth (game, drinks, candy, etc.) - get booth idea approved by board
    2.  Team sales - stickers, mugs, women’s t’s, bags, etc - get board approval prior to starting sales.  
    3. Only one team a week will be given the opportunity to host a dinner. This will be coordinated and promoted by the league fundraiser.
  15. Assist the Head Coach to ensure every player makes the Mandatory Official Weigh In date.
  16.  Go in with your team at the Official Weigh in (with the Team Business Manager - no coaches allowed) - Keep boys quiet and in order.
  17.  Money:
    1.  Board monies should be handed directly into board members (league payments, raffle tickets, etc.)
    2. You will be handling your team money, but all team money must be handed into the League Treasurer.  Have a tracking system in place.  Inform parents how much has been earned (after a team fundraiser) and how much has been spent.
  18. Coordinate with Head coach on planning the end of season team party
  19. Buy gifts for all members of coaching staff, Head Coach and water boys/girls.
  20. Recruit a team photographer - it is helpful to have another adult on the sideline.

Helpful tips for Team Parents at Practice

While at league practices the Team Parent is the only person allowed to walk on to the field to talk to the coaches.  Use this privilege sparingly so the coaching staff can focus on prepping the team for competition.  However you SHOULD inform coaches of possible grievances, board requests or information that needs to be answered/relayed in a timely manner.  Coordinate with the head coach on how they would like to be approached by you during practices.

  1. Coordinate with Head Coach on who will be responsible for bringing the Team book to all practices and games.
  2. Make sure you provide the Coaching Staff with accurate and current contact information for quick contact with parents.
  3. Coordinate with Head Coach and Business manager on list of volunteers the team mom needs to organize - click here for list.
  4. Incident reports - The team trainer is responsible for filling out for all injuries at practice.  Coordinate with Trainer on handing them into the player agent weekly. Bring extra copies to have on you just in case. Click here for copies of form.
  5. Athlete Medications - The team trainer is responsible for having necessary player medication at practices.  Coordinate with this position to ensure medications are at practice as needed.
  6. Coordinate with Head Coach on how they would like to handle keeping the fields clean after practice.  
  7. Practice is a great time to connect with parents and collect missing paperwork.  
  8. The FPW board will provide all Team Parents with a 2017 rule book - have it with you at practices.
  9. Be liaison from board to parents regarding all football and cheer related items.
  10. Coordinate with head coach on how they wish to handle league required weekly team meetings (during practice, after practice, etc).
  11. Extra mouthpieces - The league will be providing the coaching staff with extra mouthpieces.  It is the team's equipment managers job to have those at practice.  Although, it doesn't hurt to have a few backups in your Team parent bag.

Optional Suggestions:
During the first week or two of practices the kids are hot, maybe set up parents to bring oranges.
Have one of two cooling towels to help kids who overheat.  Those mister bottles are nice to.  Anything to keep them cool.

Helpful tips for Team Moms at games

  1. Create a team roster of athletes name (phonetically) and jersey numbers.  Hand this into the announcer at each game.
  2. Coordinate with Head Coach on who will be responsible for bringing the Team book to all practices and games.
  3. Make sure you provide the Coaching Staff with accurate and current contact information for quick contact with parents. (Update halfway thru the season).
  4. Make sure to remind parents (at least two days prior to games) who are signed up for after game snacks, Gatorade and halftime fruit (remind parents of food allergies) -click here for league approved snack guidelines
  5. Coordinate with Team Trainer to ensure the team has required necessary medications for their athletes.
  6. Coordinate with Head Coach and Business Manager on list of volunteers the team parent needs to organize - checker (all games), chain gang (home games), scoreboard operator (home games) and announcer (home games). Click here for list.
  7. Optional - Bring an extra clipboard and pens.
  8. Extra mouthpieces - The league will be providing the coaching staff with extra mouthpieces.  It is the team's equipment managers job to have those at games.  Although, it doesn't hurt to have a few backups in your Team parent bag.
  9. Incident reports - The team trainer is responsible for filling out for all injuries at games.  Coordinate with Trainer and Head Coach on who will be handing them into the player agent (weekly). Bring extra copies to have on you just in case. Click here for copies of form.
  10. Always, Always, Always double check with the Head Coach on the location and time of each game (one day prior at a minimum.... heck, check again the morning of a game).  The schedule does change and you don’t want to be standing at an locked field with a group of unhappy parents.  The Head Coach SHOULD be informed of changes, but seriously, cover yourself on this one and constantly check for changes.
  11. If FPW board provides you with a Team Parent shirt or you have spirit wear, it is suggested to wear that at each game...and comfy shoes (the turf gets hot!)

Other Helpful Suggestions

  1. Have a binder for tracking important documents, fundraisers, end of season party...etc
  2. Have a money bag for receipts and cash 
  3. It is the team equipment managers job to have red duct tape and sharpies for writing the kids names on the helmets at the beginning of the season, but it doesn't hurt to have your own on hand (just in case).  If your team does not have an equipment manager, then coordinate with your head coach on who should do this.
  4. Optional - have a clip board and extra pens!
  5. Optional - Have a Team bag - keep items that will help families sitting at the field (extra toilet paper for the outhouses, hand sanitizer, trash bags for picking up at end of practices.  Coordinate with the Head Coach to see if they want you to have anything else.
  6. Plan your team party and gifts at the beginning of the season - don’t book anything, but it is nice to know how much money you are trying to fund-raise.  That way you can fund-raise, let parents vote to split the cost or do a little of both.

We will add to this list as Team Mom's give us other ideas.  Feel free to use what you want.
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