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Incident and Grievance Reporting Policy

Fallbrook Pop Warner Complaint Policy

The Fallbrook Pop Warner Association Officers are responsible for the smooth operation of the Association throughout the year.   Board of Directors are responsible for literally hundreds of children and parents during the season.  Directors are inundated every season with emails and phone calls from parents and coaches with questions, concerns, issues, and general questions relating to our Association.

Please keep in mind that everyone is a volunteer with our association and while every issue is important to us, there may be other commitments that might take initial priority. All complaints brought before the Board of Directors will be answered as quickly as possible.

If the chain this command is not followed, the complaint will be rejected, and you will be asked to resolve your present issue with the prior chain of command.

The following issues or complaints will not be addressed under any circumstances. 

·        Playing time (exception: violations of the minimum play rule as presented by the National Pop Warner Organization)

·        Football Player positions/ Cheer and Dance squad positions

·        Coaching plans; schemes, packages, practice schedules or routines


If there is a question or complaint against a player, parent, a member of the coaching staff, an official, a member of the Board, or the Board of Directors as a whole, the complaint must be filed with the appropriate member in the Chain of Command. Always try to resolve the issue within at level one before proceeding up the Chain of Command.

1st Chain of Command

Head Coach, Team Parent or Team Representative.  Almost 90% of issues can be resolved by simply talking to your coaching staff.

2nd Chain of Command

VP Player’s Agent or Cheer Coordinator

If you do not feel your grievance has been resolved by the Coaching staff, then you can approach the Fallbrook Pop Warner Board of Directors via the Football Commissioner for issues involving football players or for coaching issues or the Fallbrook Pop Warner Cheer Coordinator for issues involving any cheerleaders or for Cheer coaching issues.

If neither agent is available (or the complaint is against them), you may approach our Players Agent or Secretary for further information.

3rd Chain of Command

President/Vice President of Pop Warner and the Board of Directors - Via formal written grievance. (Found on our Website)

4th Chain of Command

West Coast Conference Pop Warner Football & Cheer (WCC), Association Representative - Via formal written grievance. Please refer to for contact information

Final Chain of Command

West Coast Conference Pop Warner Football & Cheer (WCC), Commissioner - Via formal written grievance. Please refer to for contact information

When should you contact West Coast Conference (WCC)? Almost never. There are only two people from the FPW Association who can contact WCC regarding issues involving complaints: The Association President and Cheer Coordinator.  If you have an issue that you believe should come to the attention of WCC Pop Warner, please do this through one of your designated Association contacts.

If you have a complaint against the Association’s Board of Directors, then, and only then, may you submit a formal complaint in writing to West Coast Conference (WCC).

When do I contact National Pop Warner?

National Pop Warner does not respond to complaints from parents or volunteers and will refer said complaint back to the association’s regional or conference board of directors.

Please click here for the official FPW complaint Form.

Please click here for the official INCIDENT REPORT Form

If you have any questions or require addl. information, please contact us at, [email protected]